Our client, an international organisation, is in need of an audiovisual meeting coordinator. With an average of 50 meetings per year welcoming between 20 and 120 participants, they are looking for an organised and details-oriented coordinator. Your role will be to ensure the success of each event, and to coordinate them with all the stakeholders.

• Meeting planning and organisation (agenda creation/execution, schema production, material content/equipment coordination)
• In collaboration with meeting organisers, stakeholders’ coordination (preparation with participants, meeting objectives understanding)
• Service providers coordination (for audio-visual equipment, interpretation tools, etc.)
• Meeting coordination and unexpected issues management (planning, setup, and execution)
• In collaboration with the service providers, ensure meetings coordination (test and setup of technical details of video conferencing)
• Meeting materials preparation and distribution (agendas, presentations, etc.)
• Post-event management (feedback surveys, reporting, minute distribution, etc.)

• Recently graduated in the Business Administration field, or any related area
• A first experience in online event coordination (internship accepted)
• Strong knowledge of Microsoft Teams and Zoom
• Fluent in English, French is a plus

To succeed in the role, your personal skills are:

• Strong organizational and time management skills
• Ability to multitask and work under pressure
• Strong problem-solving skills and attention to detail

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.