Virtual Administrative Assistant

AVEA LIFE AG

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  • Publication date:

    28 March 2024

  • Workload:

    100%

  • Contract type:

    Permanent position

  • Place of work:

    Zürich

Virtual Administrative Assistant

About Us

Avea is a Swiss longevity startup with the vision to become the leading player in the evidence-based longevity supplement industry. We offer science-based longevity supplements to target multiple hallmarks of aging, allowing individuals to improve their well-being by slowing down aging itself. Our mission is to optimize people’s health and lifespan, helping them keep or regain their vitality to live as healthily as possible for as long as possible.

The Role




As a newly created position, we are seeking a Virtual Administrative Assistant to join our company and provide essential administrative support to our Co-Founders. While we have dedicated HR and accounting professionals in place, your role is crucial alongside these functions in ensuring smooth operations by managing various administrative tasks. You will help keep our Founders' backs free by taking responsibility for and owning a variety of internal processes within a rapidly growing company that has expanded to 25 employees within a year.




Tasks and Responsibilities


  • Organize and maintain digital files, ensuring all necessary documentation is easily accessible and up-to-date.

  • Provide support in human resources functions such as recruitment, onboarding, and employee relations, while maintaining HR records and compliance.

  • Assist with financial management tasks including invoicing, budgeting, expense tracking, and processing payments to vendors and suppliers.

  • Coordinate company events, workshops, or seminars, including managing logistics, invitations, and promotional materials.

  • Help coordinate travel arrangements and logistics for employees as needed.

  • Respond to emails and other inquiries in a timely and professional manner, demonstrating fluency in both German and English.

  • Collaborate with other team members on various projects and initiatives.

  • Identify opportunities for operational improvements and assist with the implementation of new systems, processes, or tools.

  • Perform other administrative duties as assigned.

You'll Fit Great With These Skills and Values


  • Proven experience as an administrative assistant or similar role, preferably in a startup environment.

  • Essential: Exceptional organizational skills, diligence, attention to detail, and good organization. Experience with financial accounting is a nice to have.

  • Fluency in both German and English, with excellent verbal and written communication skills. This is absolutely essential as the working language is both German and English.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • A positive attitude, willingness to learn, and a strong work ethic.

  • You are interested in working in an early-stage startup, where many things are still hectic at times, and where you have the chance to indeed contribute and make a difference.

  • Healthy lifestyle is important to you.

  • Interest in the longevity industry is a plus.

Why Join Us

We believe that the best companies help you live your life the way you want and become the person you want to be. That's why we focus on promoting your personal freedom and growth. Here are some of the benefits you'll enjoy as a member of our team:


  • Work at a well-funded, early-stage startup in the longevity industry.

  • Very flexible schedule. Be part of a dynamic, high-performing, and fun team.

  • A high degree of personal responsibility, creative freedom, and opportunities.

  • Work with the brightest researchers within longevity and with successful and well-known serial entrepreneurs.

  • Partially remote opportunity with weekly office days.

  • Strong team culture with regular team events and off-sites.


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