Published: 02 March 2024
Zürich
100%
Permanent position
Job ads found online
Executive Assistant
ZURICH Capability Center is looking for
EXECUTIVE ASSISTANT
As an Executive Assistant your main responsibilities will involve
Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.
Schedule and maintain calendar of appointments
May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager
Manage and coordinate all travel itineraries and expenses reports
Welcome/interact with visitors promptly
Organize events, meetings and conferences including the coordination of facilities and caterings.
Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments, booking meeting rooms and setup of video conference systems.
May take part in well-defined meetings and record minutes of the discussion
Assist in training or briefing of new employees
Helps coach and develop those individuals that are new to the role or in need of support and assistance
Collaborate in the internal initiatives to support the organization and contribute to the company goals.
Any additional tasks as assigned
Your Skills and Experience
As an Executive Assistant your skills and qualifications will ideally include:
At least 5 years’ experience working as an Executive Assistant in an international company with top level executives
Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects
Experience working remotely with managers (i.e. based in a different location)
Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)
Excellent verbal and written communication skills in English/Spanish
Good teamwork skills
Who we are
Looking for a challenging and inspiring work environment where you can make a difference? At Zurich millions of individuals and businesses place their trust in our products and services every day. Our 53,000 employees worldwide form the basis of our success, enabling, businesses and communities to face a world of risk with confidence. Imagine if you could help people do this all over the world. You’d give them confidence and reassurance by protecting what they love most. It’s a big challenge, but you will be supported by a world-class team who believe in helping you to reach your full potential and deliver on our promises.
So be challenged. Be inspired. Help us make a difference.
At Zurich we are an equal opportunity employer. We attract and retain the best qualified individuals available, without regard to race/ethnicity, religion, gender, sexual orientation, age, or disability.