Transparency Officer

International Labour Organization (ILO)

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  • Publication date:

    14 March 2024
  • Workload:

    100%
  • Contract type:

    Permanent position
  • Place of work:

    Genf

Transparency Officer

Grade: P3

Vacancy no.: DC/FINANCE/P/2024/02

Publication date: 14 March 2024

Application deadline (midnight Geneva time): 4 April 2024

Job ID: 11757

Department: FINANCE

Organization Unit: FIN/SAR

Location: Geneva

Contract type: Fixed Term

Contract duration: One year

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

Introduction

The position is located in the Strategic Analysis and Reporting unit (FIN/SAR) within the Financial Management Department (FINANCE). FINANCE is responsible for ensuring that financial duties and obligations of the ILO are carried out effectively and efficiently and are consistent with the Financial Rules and Regulations. FIN/SAR unit's principal function is to provide support on organisation wide strategic finance initiatives, results-based management requirements as well as global reporting including the requirements of global standards on transparency of international development cooperation. FIN/SAR also serves as FINANCE’s focal point for the optimal use of Information Technology in support of business processes.

The incumbent will contribute to ongoing work to meet the Office’s commitment to enhance transparency of the ILO via public disclosure of ILO financial and results data in line with the International Aid Transparency Initiative (IATI) standard, the UN Funding Compact and UN financial data standards, OECD-DAC reporting requirements, and the Financial Tracking Service of OCHA.

It will provide support to, and receive guidance from the cross-departmental working group on transparency that is coordinated by the FINANCE Department and comprises the Strategic Programming and Management Department (PROGRAM). the Multilateral Partnerships and Development Cooperation Department (PARTNERSHIPS), and the Information and Technology Management Department (INFOTEC).

The position will report to the Chief of FIN/SAR under the overall supervision of the Director of FINANCE.

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Main duties and responsibilities:

1. Provide authoritative interpretation of international transparency requirements and advice concerning the ILO’s international transparency commitments.

2. Develop and document coherent methodologies for reporting and publishing ILO data in line with internal and external reporting requirements and timelines, including mapping definitions and standards to ILO context for each data dimension and dimension values, to ensure consistency.

3. Assess the quality of ILO data, identify issues and gaps and propose solutions for quality improvement, including reviewing business processes, standard operating procedures, templates and tools related to ILO results and resource data entry, analysis and use.

4. Review relevant processes and related systems and propose improvements as necessary (including roles and responsibilities) to systematically capture and maintain the relevant data dimensions in ILO systems and to add new ones to ensure completeness of ILO data for internal use as well as compliance with international transparency standards.

5. Analyse data and prepare comprehensive ILO internal and external reports in line with international transparency standards as well as monthly data publications to IATI open data platforms; support the preparation of ILO results-based reports to the Governing Body.

6. Support and coordinate the work of the cross-departmental working group on transparency in:

a. Planning and budgeting of transparency related work of the ILO;

b. Monitoring progress and reporting on results in line with transparency commitments identified in the ILO strategic documents;

c. Ensuring that all proposed improvements and initiatives are consulted with and agreed by the working group;

d. Building and promoting the cross-organizational culture based on transparency and accountability.

7. Backstop the design, testing and implementation of IATI platform enhancements by facilitating the interaction with INFOTEC.

8. Monitor global trends related to transparency of international development cooperation and coordinate the involvement of the ILO in relevant processes/initiatives and engagement with international partners, networks and events, including the IATI Members’ Assembly and Community Exchanges, and contribute to the consultations related to the interpretation and implementation of the IATI standards.

9. Develop and deliver briefings, presentations, learning initiatives, training materials and information notes for staff, management, constituents and development partners on ILO data and matters related to transparency and accountability.

10. Respond to ad-hoc requests for results-based specialized reports or troubleshooting of results-based financial data.

11. Perform other relevant duties as assigned.

Education

Advanced level university degree (Master’s or equivalent) in business administration, finance, economics, public administration, international studies or development studies or other relevant professional field.

A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned field(s) with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.

Experience

At least five years of professional experience in results-based management, programme planning, budgeting, monitoring and reporting in an international development context, as well as in matters related to transparency of development cooperation, data collection, analysis and use.

Languages

Excellent command of English and a working knowledge of another official language (French or Spanish) of the Organization. Knowledge of a third official language of the Organization would be an advantage.

Competencies

  • Knowledge of the Organization’s mandate, its programme and budget structure and related information management systems.
  • Ability to plan and coordinate moderately complex projects.
  • Ability to analyse and manipulate big data sets and produce data reports in line with external requirements.
  • Ability to draft procedures/guidelines for internal use and explain changes/decisions effectively to staff within the organization.
  • Ability to motivate staff, establish team objectives, assign and supervise work and ensure that quality service/work is provided to clients.
  • Good knowledge of computer applications for data collection, management and dissemination.
  • Good interpersonal and communication skills.
  • Good analytical skills.
  • Ability to work on own initiative as well as a member of a team.
  • Ability to carry out assignments in accordance with instructions and guidelines.
  • Ability to use analytical tools and qualitative and quantitative techniques.
  • Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

Applicants will be contacted directly if selected for a written test and/or an interview.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.

To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

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