HSE, Facility & Operations Officer

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Based in Geneva, Eli Lilly (Suisse) SA focuses on commercial activities. We provide high-quality services to Swiss healthcare professionals so that patients can be provided with top-notch solutions that improve their quality of life.

In order to reinforce our SME Operations department, we are looking for a HSE, Facility & Operations Officer.

Purpose of the position:

As HSE, Facility & Operations Officer, you ensure that the Geneva office is a safe and pleasant environment that fosters efficient business interactions & work activities. You also support your sales & marketing colleagues on operational processes to achieve great business results.

You are responsible for the safety & security of all Switzerland employees (both onsite & field-based) as well as the compliance to policies & procedures when it comes to safety and security and other key office-operational topics (e.g. travel, telephony, archives) and processes (business support activities). You are also responsible for overseeing the operations & managing the process on the day-to-day related to certain sales & marketing operational activities.

You are accountable for these topics, monitoring and reporting regularly to senior management.

Responsibilities:

• Site Services & Security: you make sure that the office is running in a smooth & safe way
• Management of reception staff
• Monitoring of security systems & accesses
• Vendor & invoice management
• Office maintenance, logistics & supplies
• Support on office initiatives
• Health, Safety & Environment (HSE): you are in charge of ensuring the work environment for your colleagues is a safe & healthy & sustainable place.
• Governance & metrics monitoring
• Risk management – preventive actions & training
• Training – driving a safety culture
• 1st point of contact for injuries & issues resolution & corrective actions
• Business operations: you are responsible for certain business operations processes: from oversight to execution and process improvements
• Employees travel oversight
• Archiving & record retention management
• Promotional materials printing & stocking.

You are the 1st point of contact for the Swiss Affiliate & Export employees for all questions or issues related to office logistics, safety & security as well as health & environment-related topics in the workplace. You are also the key coordinator for Switzerland with Lilly affiliates & International on the above topics as well as the vendor relations owner for the Geneva office vendors.

You are willing to join TeamLilly and engage over the long-term within the company.

Basic Requirements:

• Strong knowledge of Swiss authorities' requirements with regards to safety at work, employee health protection and corporate sustainability
• Solid technical expertise in facility management & operations, with a focus on employee health and safety
• Familiarity with pharma industry environments
• Quick learner & curious mindset
• Ability to work independently & be proactive
• Pragmatic, solution-oriented & positive mindset: you like problem-solving
• Hands-on, keen to do things yourself: you like doing things yourself
• Great interpersonal skills, ability to build trust & connection with people
• Excellent communication & presentation skills
• Ability to handle multiple activities & projects in parallel without losing focus & priorities
• Keen to make decisions & take ownership within your scope of responsibility
• Ability to deliver in a timely manner within resource: you are able to manage a budget
• Ability to work in a fast-changing, complex and ambiguous environment

Education:

• Technical education such as CFC in a building-related field or equivalent
• Certification as an Health and Safety specialist
• Similar professional experience

Languages:

• Fluency in both English and French is essential - German as a strong plus

Additional Skills/Preferences:

• Familiarity with pharma industry environments.

Contract subject to a valid work permit in Switzerland

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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