3 Administrative assistant jobs in the Canton of Ticino

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Office Assistant

Switzerland
02.09. | Permanent position, Temporary | 100%

Office Assistant

Contract Term - 12 months to start with

Office location – Leonardo, Thurgauerstrasse 80, 8050 Zürich.

Required Experience – 3 to 4 years

Language Skills – Bilingual (English + German). French additional would be a good advantage

ROLE: Office and Reception Management 

Functional reporting to Head of Operations – Continental Europe

Responsibilities:

Facility & Front Desk Management

  1. Handling incoming Calls and Messages and routing appropriately

  2. Visitor and Client handling and directing them accordingly

  3. Managing Conference/Meeting Rooms Booking, Allocation and upkeep

  4. Security Access – Issuing of New cards, validity extensions, tracking etc.

  5. Day to Day Administration of the office

  6. Draft Office Procedures & Systems and ensure smooth Office Operations through coordinated Office Activities and Schedules

  7. Be the single point-of-contact for the International Operations team at the location for co-ordination required within functions/ any site related reporting, concerns or escalation

  8. Monitor Annual Maintenance Contract Calendar and follow up for office related AMC Renewal

  9. Act as Primary contact and the First Line of Control for Building Management Upkeep & Maintenance as well other Utility Services and follow-up for Job Completion

Mail & Inventory Management

  1. Post & Courier: Incoming and outgoing : tracking and sending

  2. Stationeries – Purchase, distribution and tracking

EHS Related

  1. Monitor and control Security Measures within the office

Vendor Management & Invoicing

  1. Identification, Tie up & Management of Vendors for Printing, Stationary, Equipment Maintenance & Courier Services etc., and their performance monitoring

  2. Verifying invoices and sending to finance team for payment processing

Clerical Support

  1. Provide basic clerical support in a variety of administrative settings like filing, data entry and mass mailers, greeting cards, collaterals, etc.

  2. Support Business Teams with Coordinating Meeting lunch arrangements and other logistics

 

Note: The JD above is not exhaustive in nature; however, elaborates on most of the activities in these areas in General.