Executive Assistant M/F

E.M.S. - Electro Medical Systems SA

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EMS is the leading manufacturer of precision medical devices for dental prophylaxis, orthopaedics and urology. With over 900 qualified and specialised employees, we work on further improving our products and services every day – at our corporate headquarters in Nyon and around the world.

With this philosophy, we are continuing a more than 200-year-old tradition of the Swiss Vallée de Joux. This is where EMS was founded – as well as numerous other brands, which are known around the world for their precision down to the smallest detail.

 

 
 

Executive Assistant M/F

 

As junior Executive Assistant, you will mainly support the General Manager, with additional responsibilities for other Directors. Your role is to manage a range of tasks and act as first point of contact for internal and external queries.

 

TASKS & RESPONSABILITIES

  • Extensively manage calendars: plan, negotiate and schedule meetings to accommodate your manager.
  • Attend confidential management meetings, management of Agendas as well as draft and review meeting notes in English.
  • Organization, coordination and preparation of internal and external meetings
  • Proactively develop relationships with key internal and external contacts in order to source information, or redirect inquiries appropriately.
  • Assess level of urgency, prioritize incoming issues and concerns addressed to the senior director.
  • Manage incoming and outgoing mail and correspondence.
  • Identify opportunities to improve work processes. 

 PROFILE

  • 3 years of experience required within a similar position
  • Advanced competence in MS Office suite (especially Outlook, Word, PowerPoint)
  • Proficient French and English (written and spoken), German is a strong plus
  • Flexible and reliable
  • Efficient and well-organized working skills
  • Ability to ensure confidentiality
  • Precise and conscientious
  • Solid multitask skills with a strong ability to adapt in a constantly changing environment

POSITION

  • Location: Nyon, VD 
  • Contract: Permanent
  • Need to travel: No
  • Occupation: 100%

WE OFFER

  • An exciting opportunity in a pleasant and international work environment
  • A future-proof and permanent job in a global and successful company
  • Self-responsible and flexible working environment
  • An “I Feel Good” - corporate culture

 

 
 

Contact

No recruitment agencies please

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