Financial Assistant / HR Assistant / Office Manager.
BRADY SWITZERLAND SA - Chêne-Bourg
14.08.2019 | Employee | 50% – 100%

Geneva based. Full-time and part-time applicants are encouraged to apply.

We have an interesting hybrid role as a Financial Assistant (60%) / HR Assistant (20%) / Office Manager (20%) to be based in our growing office in Geneva. This position is part of the Finance Team within the Brady Geneva office and you will also act as a local HR representative, supporting our Global People team in London.

We're looking for a team-player who's experienced working in a finance team and confident Microsoft Excel user but also happy to be in a diverse role supporting HR and taking on local office management duties. This is a full-time role but we're also happy to consider part-time candidates.

 -> TO APPLY PLEASE FOLLOW THE BELOW LINK

https://BradyPLC.bamboohr.com/jobs/view.php?id=47&source=Jobup

Financial Assistant / HR Assistant / Office Manager

 

Key Accountabilities:

Finance:

  • Monthly closing reporting tasks
  • Assisting with processing of purchase ledger invoices
  • Assisting with the Sales ledger administration
  • Assisting with processing of expenses
  • Balance sheet reconciliations
  • Bank reconciliation
  • Assisting on ad hoc projects
  • Process monthly payroll administration
  • Financial bookkeeping tasks
  • Maintaining the fixed asset register 

People/HR:

  • Assisting with the payroll administration and control
  • Supporting the Global People Team (London based) in writing employment contracts, the on-site onboarding preparation and induction of new joiners including liaising with and setting up insurances and benefits for the new joiner
  • Assisting with HR onboarding legal procedures (Working visa, Family allowance, AVS number request, pension plan registration...)
  • Serving as a point of contact with benefits providers/administrators, regulatory bodies, health and safety and insurance contacts
  • Together with the Global People Team, act to ensure onsite compliance with all relevant Health & Safety regulations
  • Organise the coordination and administration of business visas for employees and visitors to the Swiss offices
  • Support the Global People Team and Portfolio Finance Manager in the drafting of documentation and note taking (as required) in employee relation matters
  • Supporting the Global People Team in the offboarding process of leavers, including cancelling relevant employee benefits and insurances.

Office Management:

  • First point of contact for administrative and operational inquiries and requests from internal and external stakeholders, suppliers and vendors
  • Collect and welcome visitors, providing hospitality and informing hosts of their arrival
  • Collect, open and distribute post, handle deliveries and arrange outbound post, including couriers and associated paperwork
  • Monitor stock levels of stationery, kitchen supplies and other office consumables
  • To provide general administrative support to staff in the office.
  • Liaise with Facilities Management staff of the building and other external service providers to ensure routine and reactive maintenance and housekeeping of the office premises.
  • Manage improvement initiatives (for example, office refurbishment)
  • To assist with the planning and coordination of Office social events and team building activities.
  • Liaise with IT and Global HR to arrange for the receipt and set up of IT equipment

Key Skills and Experience:

  • Experience with accounting systems (Access Dimensions preferred)
  • Prior experience of managing a payroll process, including exposure to sensitive employee data is a strong plus
  • Exposure to and understanding of Swiss Employment law and HR practices
  • Excellent written and verbal communication skills in both English and French
  • Demonstrable attention to detail and accuracy
  • Demonstrates initiative and anticipates requirements
  • Approachable, confident, efficient and reliable
  • Self-motivated with the ability to work under own initiative and with minimum supervision
  • Flexible, able to work in pressurised environment and manage priorities effectively
  • Excellent customer care skills and telephone manner
  • Ability to work effectively within a remote team

 

-> TO APPLY PLEASE FOLLOW THE BELOW LINK

 

https://BradyPLC.bamboohr.com/jobs/view.php?id=47&source=Jobup

 

14.08.2019
Employee, 50% – 100%

Required minimum profile

  • Accounting knowledge
  • Proficient in Microsoft Excel
  • English and French langage skills

Contact

BRADY SWITZERLAND SA
18 rue François Perréard
1225 CHENE BOURG
No recruitment agencies please
BRADY SWITZERLAND SA
18 rue François Perréard
CHENE BOURG

Industry

IT
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