Site Coordinator (m/f) 60%

Randstad (Schweiz) AG — Lausanne
09.11.2019 | Employee | 60%

Site Coordinator (m/f) 60%

For one of our client we are looking for a

Site Coordinator (m/f)

Your core mission is to provide effective and efficient services, facilitating General Business activities.

Temporary Contract: 12-24 months

60% activity ? daily presence

Your main tasks:

- General Business Services

o Manage purchase orders and invoices

o Prepare and monitor the budget

o Propose and put in place optimized process to reduce costs

o Manage suppliers and sub-contractors with follow up of their services

o Provide support to the Office & Facilities assistant when required to manage suppliers and sub-contractors and follow-up of their services

- Supervision and Planning

o Monitor, control and manage the Receptionists, the Handyman and the Office & Facilities assistant

o Follow up all open requests with the team and ensure completion in due time

o Ensure weekly and monthly team meetings planning and coordinate

o Plan and monitor Ergonomic Assessments, Safety & Security Brief and Safety Walks in collaboration with the Facilities team and the health and safety team

o Develop competencies of the team to improve business understanding, performance, quality of services

- Health and Safety

o Deliver Safety Brief to new employees and consultants

o Develop impacting Health & Safety site communication: communication plan, specific topics, etc... in close collaboration with the nurse, the Site Management Team (HR, IT, Facilities, etc...) and the team managers.

o Incident management: following an incident report, investigate with the line manager/employees, identify actions and implement them in close collaboration with the Site Management Team and ensure a follow-up

o Manage Ergonomic assessment: assign to Health & Safety ambassadors, follow-up, send reminders, organise meetings, train when needed, manage sharepoint documentation

o Coordinate the OHSAS action plan; ensure compliance of OHSAS certification, in close collaboration with HR and Site Manager.

o Participate at H&S meetings to ensure compliance with OHSAS certification/objectives and take appropriate actions

o Manage OHSAS documentation (develop yearly management report, coordinate and lead the topic to gain approval)

- Commercial Diploma (CFC) or Bachelor Degree

- Bilingual French and English; an additional language is an asset

- 7+ years of experience in front office/customer services

- 3+ years of experience in supervising/managing Reception and General Facilities activities

- Good command of Microsoft Office applications and SharePoint

- Trustworthy person. High integrity and discretion

- Flexible, adaptable to the business needs with a proactive mindset and customer focus

- Ability to maintain a high standard of quality, communication and services

- Ability to manage multiple tasks and handle information in a professional manner

- Strong problem solving skills and supervising skills

09.11.2019
Employee, 60%

Contact

Randstad (Schweiz) AG

Randstad (Schweiz) AG

Leutschenbachstrasse 45Zurich
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