FIND seeks to ensure equitable access to reliable diagnosis around the world. We connect countries and communities, funders, decisionmakers, healthcare providers and developers to spur diagnostic innovation and make testing an integral part of sustainable, resilient health systems.
We are looking for project Coordinator for 12 months contracts.
This position has its home in the Project Management Office, with a specific 12-months assignment to work within FIND’s R&D programme on rapid turn-around Covid-19 and COVID-19 co-morbidities development projects. The Project Coordinator works with teams across either several smaller projects or one large project, as required. FIND’s Covid-19 R&D work is broad and fast-moving and consequently requires staff with a ‘roll your sleeves up’ attitude.
The Project Coordinator works closely with the technical and leadership/ management staff, with functional reporting to the project lead (e.g. Project Manager, Programme Head, etc). The mission is to provide support to the project team to ensure that all project-related administrative aspects run efficiently and professionally, so that projects are completed on time and within budget and meet their defined targets/objectives. This might include tracking budgets and forecasting, timelines, contract development, and coordinating organizational and donor reporting, and internal stakeholder communications. These tasks will be performed with support and input from the project team, and with partners (e.g. services providers, consultants), as appropriate.
The role requires strong multi-tasking capability, project management skills/ background and, attention to detail, the ability to communicate clearly and effectively, and to be able to maintain flexibility and ability for rapid, controlled change in this changeable space.
Your responsibilities/Job description:
o Maintain scheduling, including timelines, milestones, deliverables, costs, etc. Assist with development of the same, extracting key information from grant agreements where necessary, and with the appropriate input from the project team and with partners (e.g. services providers, consultants)
o Regularly update project management documents on project site (BrightWorks).
o Assist in preparation of project phase documentation (where applicable).
o Collect reporting data and help prepare summary reports for the management team, and for reporting to external (donors) and internal (Finance, Operations, etc.) audiences.
o Support the team to adequately record and monitor risks and issues.
o Provide support to the project team on budget management, coordinate the collection of data for budget & forecasts for the assigned grant manager and Finance. Maintain a solid understanding of the funding sources of the project.
o Ensure that the project team has the tools they need to execute the project activities.
o Provide support in the preparation of Project Management Meetings (PMMs), send reminders and follow up on action items.
o Provide support with drafting, tracking and monitoring of partner and consultant contracts.
o Schedule and organize meetings/events and maintain agenda and take minutes or action points when appropriate. Support with intra- and inter-programme links and communication to coordinate needs, resources, reporting and M&E.
o Identify and flag administrative gaps in the project.
o Educational requirements: University degree (preferred) in life science, business administration or equivalent.
o At least 2 years of project coordination or project management experience in donor-funded NGO or international organizations highly beneficial.
o A training certification in project management is an advantage.
o Experience working in health and/or international donors an advantage.
o Excellent command of spoken and written English.
o Experience working with MS office software including MS Project, Excel, and an ability to rapidly master new tools.
o Excellent Communication and interpersonal skills
o Team player comfortable multi-tasking and working in a multicultural environment.
Please send your application to Click to send email by 24th June 2021. The application must include:
- a complete curriculum vitae
- a motivation letter
Required minimum profile
- University degree (preferred) in life science, business administration or equivalent
- 2 years of project coordination or project management experience in donor-funded NGO or international organizations highly beneficial
- certification in project management
- Fluent in English
FIND - Foundation for Innovative New Diagnostics