PERSONAL ASSISTANT

• Starting Date: As soon as possible
• Contract type: Open-ended
• Location: Geneva, Switzerland
• Application closing date: 15 February 2023

 

About this position

For an ultra-high net worth (UHNW) family in Geneva, Switzerland we are seeking to expand out team with an experienced PA/Lifestyle Manager to perform a high-level private assistance, project coordination and lifestyle management tasks. The ideal candidate will have a track-record of working for UHNW individuals, proven experience of support at top management level and confidence in handling a vast array of competing demands in a high-pressure, energetic environment. Solid knowledge of hospitality as well as proficiency level of English and French languages, and a commitment to proactively plan and manage designated projects with excellence are a must.

 

Key requirements

• Extensive private PA experience supporting a high profile or UHNW individual;
• Excellent multitasking and project management skills;

• Higher education;
• Excellent command of English and French;
• PC proficiency (Microsoft Office and Internet);
• Accuracy and reliability, attention to detail;
• Tact and diplomacy;
• Excellent communication and interpersonal skills;
• Flexibility and commitment;
• Trustworthiness and discretion;
• Responsiveness, ability to meet deadlines and work under pressure;

• Ability to think outside the box;
• Certificate of no criminal records;
• Swiss work permit.

Responsibilities

• Extensive diary management;
• Luxury travel arrangements;
• Restaurant reservations;
• Personal luxury shopping; maintaining good working relationship with suppliers of luxury goods and services;
• Events organization (small and large scale);
• Concierge services;
• Research:

o lifestyle: shops, hotels, restaurants, travel destinations, luxury good, etc.;

o medical: best clinics in EU/USA/UK/world, SPA treatments, retreats, medical equipment, medicines and etc.;

o personal projects: HNWI real estate, private jets, cars, yachts and etc.;

• Organise family’s medical appointments, liaise with doctors, accompany the family if and when needed, update insurances, ensure the medical database is updated;
• Assist with and oversee local school & kindergarten enrolments, as well as regular payments;
• Prepare presentations, reports, proposals, itineraries, comparison tables;
• Mediate between the principals and the wider team i.e household staff, contractors etc;
• Maintain amicable and professional working relationship with all parties;
• Ensure all payments to contractors and third parties are made in timely manner;
• Document spending, allocate reported expenditures to the relevant budgets, participate in budget reports;
• Participate in ad hoc projects, as required.

Working arrangements

The general work schedule is five days a week Mon-Fri. Regular travel is not forseen but occasional trips might be required based on business needs.

Applications

Interested and qualified applicants with the required skills and experience are asked to send a detailed CV and a cover letter via the following link Write an email

Application deadline : 15 February 2023