Payroll and Social Insurance Case Manager (11831-AD-100-2025)

Administration

Payroll and Social Insurance Case Manager

The Human Resources Administration of CHUV is looking to strengthen its teams by recruiting a Payroll and Social Insurance Case Manager (50%).

Context

The Human Resources Directorate of CHUV (DRH) collaborates with the 11 departmental HR teams to provide quality service to a population of nearly 13,000 employees.

The Human Resources Administration (ARH) has as its main missions to ensure fair and compliant remuneration according to current regulations, including salary management, bonuses, and promotions, to manage personnel files, employment contracts, absences, leave, and retirement-related aspects.

The position is located within the teams dedicated to the regular sector. The unit you will be part of manages administrative tasks for more than 5,500 employees. It handles the monitoring and implementation of career actions (hirings, departures, promotions, or any other contractual changes), which accounted for more than 4,700 cases processed in 2024. At the same time, it guides employees and/or partners/managers by accurately responding to their requests regarding salary, social benefits, and/or labor law in the application of the Personnel Law (LPers).

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Mission

• You manage the creation and administration of personnel files, correspondence, determination of family allowance entitlements, as well as the filing and archiving of files
• You contribute to the preparation and payment of salaries, management of social insurance data, control of changes, information research, and preparation of forms for any changes
• You guide employees and partners on salary, social benefits, and labor law questions, prepare correspondence and certificates, and record absences
• You prepare contractual documents related to career actions and ensure their legal compliance
• You perform your tasks independently, follow management procedures, and submit special cases to the ARH manager
• You carry out occasional or correspondence tasks, substitute and support your colleagues when necessary, and update internal procedures
• You proactively propose continuous improvement measures
• You supervise an apprentice (upon management request).

Depending on your profile, the position will be classified in class 6 or 7, according to the DECFO system of the State of Vaud.

Profile

• You hold a Federal VET Diploma as a commercial employee, or an equivalent qualification in administration or human resources management
• You hold the HR Manager Certificate (the AVEAS Certificate "Generalist in Social Insurance" and the "Apprentice Trainer" Certificate are assets)
• You have at least 2 years of experience in human resources, giving you solid knowledge of personnel administration
• You have excellent command of common office software (Outlook, Word, and Excel); good knowledge of PeopleSoft software is an asset
• You have a C2 level in French (spoken and written); good knowledge of English is an asset
• You appreciate teamwork and are recognized for your interpersonal skills; you can adapt your communication to any type of interlocutor and demonstrate excellent service sense
• You have a strong sense of organization, rigor, and discretion.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top-tier social benefits and 20 days of paternity leave
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on electric bike purchases)
• Quality company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mr. Ismael Rodriguez, Departmental ARH Manager, at 021 314 51 71.

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our employees, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.