Executive Assistant

Position: Executive Assistant to the CEO of a Family Office/ international entrepreneur and philanthropist

 

Location: Geneva, Switzerland.

Qualifications: Business or administrative background. Previous experience in business or as an executive/personal assistant is required. Experience in a family office is a plus. The candidate must be efficient with the Microsoft Office Suite.

Language: Fluent in French and English (written and spoken).

Required: Swiss citizenship or residency entitling the applicant to work in Switzerland.

Profile:

• Open-minded, adaptable, and flexible on working hours. Resistant to stress. The candidate must be rigorous and detail oriented.
• Proactive, autonomous, efficient, and willing to work with a dynamic team.
• Good communication skills, discreet and cheerful personality.

• Excellent organization skills.
• Excellent written and verbal communication skills.

Responsibilities:

• Working closely with the Chief of Staff and the two other personal assistants to manage the agenda of the CEO.
• Planning external events for the company and the CEO and handling all related logistics.
• Organizing complex business travels for the CEO and the executive team.
• Connecting with all the stakeholders from the CEO’s ecosystem internationally and creating a strong work relationship.
• Collaborating with all the team members (from business, finance, foundation, and accounting/admin) to schedule meetings for the CEO.
• Coordinating the preparation of documents for the CEO’s meetings.
• Handling weekly internal events and optimizing the work environment.

Required: Swiss citizenship or residency entitling the applicant to work in Switzerland.