Program Manager (a) Corporate Events & Administration

Welcome topersona service GmbH!

We specialize in recruiting young professionals, ambitious assistants, as well as skilled and executive personnel. We support our clients with project and process assistance through temporary and/or permanent placement in the fields of office, technology and industry, IT and telecommunications, as well as healthcare. As an innovative HR service provider, we have more than 200 branches in Switzerland, Germany, and Spain, making us one of the most successful in the industry. Candidates and clients from a wide range of sectors have trusted us for more than 50 years.

Program Manager (a) Corporate Events & Administration

Your new employer

Our customer ranks first on the list of the world's most respected software manufacturers. With their solutions, anyone - from independent artists to international corporations - can create and deliver exceptional digital experiences.

Type of employment: temporary contract with option for permanent employment
Workplace:Basel
Salary:CHF100.000
Start date:immediately

Your perspective

• You work in an inspiring and international environment
• A varied and diverse range of tasks
• Attractive employment conditions
• Modern and centrally located office spaces

Your tasks

• Event and Meeting Management

  • Plan and manage corporate events such as leadership meetings, team offsites, conferences, and internal celebrations.
  • Coordinate complex meetings across global time zones, including internal and external sessions with executives and key customers.
  • Partner with internal stakeholders, vendors, and venues to deliver high-quality event experiences.
  • Oversee event logistics including budgeting, scheduling, travel arrangements, and communication.
  • Arrange business travel, anticipate changes, and adapt itineraries accordingly.
  • Plan and execute large-scale meetings such as All Hands, ensuring a seamless experience from planning to delivery.
  • Track and analyze event feedback to improve future initiatives.

• Program and Project Coordination

  • Organize and implement cross-functional projects with direct business impact.
  • Collect and maintain data for program execution and governance, including project trackers and status reports.
  • Execute change management activities as defined by program stakeholders.

• Administration and Compliance

  • Manage administrative operations supporting the events program, including procurement, vendor contracts, and reporting.
  • Ensure compliance with internal policies and budget guidelines.
  • Partner regularly with other Executive and Administrative Assistants to align on priorities and support broader team goals.

Your talent

• Bachelor's degree in business administration, Communications, or a related field
• 5 years of experience in program management, corporate events, or operations
• Experience managing executive-level meetings and travel logistics
• Experience in large-scale event planning for global organizations
• Knowledge of procurement or administrative processes in corporate environments.
• Proficiency with Microsoft Office and project management tools
• Fluent in both German and English (written and spoken)
• Comfortable working in a fast-paced, cross-functional environment
• Strong attention to detail and problem-solving mindset
• Strong organizational and communication skills
• Proven ability to manage multiple projects and priorities

Your contact

Claudia Schädlich is happy to answer any questions you may have at 061 277 46 00!

Your application

We assure you complete discretion! You can apply both online and via email!