Stagiaire de Maturité (bilingual)

ABOUT STONEHAGE FLEMING

Now and for Future Generations

Stonehage Fleming is the largest independent international Family Office in Europe, the Middle East and Africa (EMEA). We act as advisers to many of the world’s leading families and wealth creators - managing and protecting their wealth, often across several geographies and generations.

With nearly 1,000 employees spread across 19 offices in 14 different countries, the firm provides the complete range of family wealth services

As part of the Neuchâtel Office departments, the Stagiaire de Maturité will experience an all-round program, being part of several departments such as Client Accounting, Facilities, Banking and Investment Support and Human Resources. 

PRINCIPAL ELEMENTS AND ACCOUNTABILITIES:

Facilities:

- Distribute the Internal mail
- Order and maintain stock control of internal & external stationery diarizing and online shopping for office
monthly goods
- Answer telephone calls, recording data of incoming calls; Greeting clients and other visitors
- Set up meeting rooms within agreed booking system
- Archive maintenance and/or filing

Banking and Investment Support:

- Collaborate with a variety of financial institutions across numerous jurisdictions worldwide to maintain
client relationships
- Input of data in our in house integrated database system to keep up to date information at any point in
time
- Completion of various FATCA documents
- Administration (Reconciliation, filing, etc)

Client Accounting:

- Prepare financial reports including financial statements, investment reporting, tax reporting and other
financial analyses within strict deadlines
- Arrange payments with straight through processing of accounting treatment as well as the following up
on the execution of the transactions
- Administration (follow up, filing, sending facsimiles etc.)

Human Resources:

- Provide assistance in general HR administrative tasks
- Data entry and update of data in our HR information system
- Assist in the administration of HR-related insurance matters : accident, sickness, pension
- Provide assistance in our joiner’s process, i.e. preparation of our Welcome packages, organisation and
coordination of induction programs with line managers
- Assist in the organisation and coordination of internal trainings at Group level and liaise with the relevant
Facilities teams to book boardrooms and/or videoconferences

PERSON SPECIFICATION:

- « Maturité commerciale » ongoing
- Very good level of English –bi-lingual maturity is required
- Good knowledge of Microsoft Office tools
- Ability to manage time effectively and to prioritize
- Deal in a responsible manner with confidential information
- Display a high level of motivation fulfilling job responsibilities
- Has a great interest in the Wealth Management/Banking industry
- Proactive, motivated and versatile

We offer you the opportunity to work in an enjoyable environment within an international, fast growing organization.

Start date: August 2023