Office Coordinator & HR Assistant

Hydro is a fully integrated aluminum company with 34,000 employees in 40 countries on all continents, combining local expertise, worldwide reach and unmatched capabilities in R&D. In addition to the production of primary aluminum, extruded products and recycling, Hydro also extracts bauxite, refines alumina and generates energy to be the only 360° company of the global aluminum industry. Hydro is present within all market segments for aluminum, with sales and trading activities throughout the value chain serving more than 30,000 customers. Based in Norway and rooted in more than a century of experience in renewable energy, technology and innovation, Hydro is committed to strengthening the viability of its customers and communities, shaping a sustainable future through innovative aluminum solutions.

 

Role

The Office Coordinator & HR Assistant will be part of a small, specialist team responsible for global sales and trading activities of Bauxite & Alumina. This position is suited to a pro-active and reliable individual with strong organizational and interpersonal skills.

Responsibilities

The position will be part of the Bauxite & Alumina Commercial department in Switzerland and report to the Finance Manager. The Office Coordinator & HR Assistant will be responsible for the Administrative and Human Resources support to the Commercial team. The main responsibilities include:

• Internal and external communication with service providers, business partners and other stakeholders
• Office facility management: coordination with real estate agency, various external and internal suppliers and service providers
• Coordinate general duties of the office (mail distribution, supplies, cleanliness, etc.)
• Responsible for maintaining and updating the Swiss entity’s policies, procedures and service contracts
• Coordinate payment process of general procurement invoices in SAP with Hydro’s accounting shared service center
• Monthly follow-up and control of commercial overheads, ensuring cost-effective office operations
• Coordinate diary planning, meeting arrangements, customer visits, conference registrations etc.
• Organize business travel and prepare/ review travel expense claim reports of the commercial team
• Responsible for HSE of the Swiss office (safety coordinator)
• Support HR functions: HR global system, recruitment, onboarding, insurance claims, consultants etc.

• Skills

  • Proactive team player with strong interpersonal skills
  • Structured, accurate, pro-active and fast learning individual
  • At ease with numbers with certain analytics skills
  • Accounting skills for general procurement / overheads
  • Microsoft office tools (Word, Excel, PowerPoint, PowerBI); ERP: SAP
  • High ethical standards.

  Profile

  • Commercial/ Administrative qualification or equivalent
  • Some professional experience in administration and HR support
  • Excellent written and verbal French and English communication skills. Other languages beneficial.

  The position in based in Tolochenaz, Switzerland and will require a valid Swiss/European Union work permit.

  Applications:

  Exclusively on Hydro’s website ( Write an email ) until August 15th, 2022.