Student Office Assistant (F-M-D)

Institut de Hautes Etudes Internationales et du Développement

  • Date de publication :

    24 mai 2023
  • Taux d'activité :

  • Type de contrat :

  • Salaire:

    CHF 5 000 - 5 200 /mois
  • Télétravail :



CONTRACT: maximum duration contract (potentially renewable) - 12 months

ACTIVITY RATE: 100% 40 h / w


STARTING DATE: 1st of july 2023

Student Office Assistant (F-M-D)

ntroduction of the centre:

The Geneva Academy provides postgraduate education, conducts academic legal research and policy studies, and organizes training courses and expert meetings. We concentrate on branches of international law that relate to situations of armed conflict, protracted violence, protection of human rights and transitional justice.

For further information: Visit our website

The role:

Under the supervision of the Head of Education and in close collaboration with the other staff members of the Education Unit, the Student Office Assistant is contributing to the admission process of candidates to our Master programmes.

Key responsibilities:

  • Assist the Head of Education in the development and the organization of the Master Programmes from admissions to graduation.
  • Administer the admission process and the registration of students.
  • Provide support in the organisation of the academic curriculum – liaising with members of the Faculty and Teaching Assistants for the organization of courses and extra-curricular activities.
  • Assume the daily administrative functioning of the student office (payments, room bookings, travel arrangements for Professors and experts, correspondences with students and parent institutions, etc.).
  • Prepare the necessary documents (calendars, transcripts, students and teaching guides, etc.)
  • Be the focal point & provide guidance to current and prospective students.
  • Support the organisation of events related to Master programmes.
  • Ensure reception in the headquarters.

To be successful in this role, you should have:

  • Bachelor's degree / administrative diploma or equivalent qualification
  • At least 2 years of professional experience, ideally in an institutional and/or academic environment
  • Excellent knowledge of administrative processes.
  • Excellent knowledge of MS office tools and computer systems (Oracle, Moodle, Excel) or other technologies.
  • Good knowledge of the academic or international environment
  • Excellent written and spoken French and English
  • Good communication skills with partners and colleagues, diplomacy and politeness
  • Customer service orientation
  • Team player
  • Organization, time and priority management

What you can expect from us:

  • A cosmopolitan community
  • Working with students, and researchers from diverses background
  • Pioneer in the exploration of global issues
  • A flexible, considering, and international working environment with a collaborative atmosphere

The applicants are requested to submit their file (motivation letter, CV, employment certificates)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, marital status, disability status, race, national origin, color, gender, sexual orientation or religion.

For more information, candidates are encouraged to consult the Institute's website:

Please note that offers received by post won't be considered.


  • Institut de Hautes Etudes Internationales et du Développement

Agences de placement s'abstenir s.v.p.