Accounting and Administrative Specialist

Mission des Emirats Arabes Unis

Genève
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Accounting and Administrative Specialist

Tasks:

- Prepare Mission's annual budget, financial statements, and balance sheet. Track approvals and monitor implementation. Control expenditures and make appropriate transfers between items and request additional budget allocations in accordance with accounting policies, procedures and standards under regulations and administrative instructions applicable in coordination with the Finance Department

- Organize accounting records, audit and review financial operations, check accuracy of accounts and check validity of payment vouchers, expenditures, accounting books and entries to ensure their compliance with policies and prepare financial variance reports

- Study and secure the Mission's requirements of materials and supplies of best specifications at appropriate prices within the time limit in the approved annual budget. Conducted annual inventory of assets in coordination with concerned organizational units

- Monitor and control the collection and recording of revenues, financial claims, refunded taxes, consular stickers and stamps movement, and accounts receivables in accordance with accounting policies, procedures and standards as well as administrative regulations and instructions applicable

- Prepare and control payment vouchers and monthly staff payroll, issue checks, review monthly bank statements, payment sheets and bank accounts adjustment.

- Develop local staff workforce plans, functional structure, and vacancies budgeting in coordination with the Human Capital Department. Obtain necessary approvals in line with policies and outlines

- Recruit qualified local staff, complete their hiring procedures and welcome. Inform them of their rights and duties and ensure completion of all their required papers and documents. Follow up on their performance appraisals to provide all necessary for them

- Manage and update local staff data, files and personal profiles on electronic systems, implement procedures such as recruitment, fixing as permanent staff, renewal of contracts, leaves, settlements, benefits, health insurance, and end of service …etc., according to the applicable policies

- Prepare and professionally submit all reports and documents requested by relevant organizational units in accordance with adopted policies, regulations and standards

Competencies

  • Collaboration: Work co-operatively within their teams by sharing knowledge and information. Seeking to promote harmony within the team and contribute to team processes and results

 

  • Commitment: Aligning own behavior with the goals and objective, values and strategy of the department. Acting in way that are beneficial

 

  • Relationship Building:Establisng &developing effective &positive professional relationships with others, both internally &externally

 

  • Flexibility:Readily adapts to new situations & way of woring when required. Is receptive to changes and demonstrates a willingness to adapt to them effectively

 

 

Contact

  • Mission des Emirats Arabes Unis

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