Facility Coordinator 80 - 100% (f/m/d)

The Opportunity

We are seeking a highly organized and service-oriented Facility & Front Desk Coordinator to support the efficient operation of our office environment. This dual-function role combines responsibilities in facilities management with front desk and administrative support, ensuring a professional, safe, and welcoming workplace for employees, clients, and visitors. The ideal candidate will demonstrate strong interpersonal skills, attention to detail, and the ability to manage multiple priorities in a dynamic setting.

How you’ll make an impact

• Reception & Guest Services: Serve as the primary point of contact at the front desk, greeting visitors, managing incoming calls, and ensuring a professional and courteous experience for all guests

• Facility Operations: Coordinate day-to-day facility functions, including maintenance requests, vendor management, and liaison with building management to ensure a safe and well-maintained office environment

• Office Supply & Inventory Management: Monitor and replenish office and kitchen supplies, ensuring availability of essential items and maintaining cost-effective inventory levels

• Meeting & Event Coordination: Manage conference room bookings and assist with the setup and logistics of internal meetings and company events

• Security & Access Control: Oversee visitor logs, issue access badges, and support compliance with security protocols and emergency procedures

• Workplace Cleanliness & Organization: Maintain a clean, organized, and inclusive reception area and shared spaces, reinforcing a positive and professional office atmosphere

• Health, Safety & Accessibility: Support compliance with workplace safety standards and ensure the office environment is accessible and inclusive for all employees and guests

Your background

• Experience in a customer-facing, service-oriented role (e.g, hotel reception) where diversity, inclusivity, and kindness are valued

• Relevant commercial qualification or experience in a similar role

• Comfort with IT and software; adaptable to learning new technologies and tools

• Fluent in English and German, with a friendly, professional communication style that fosters inclusion

• Reliable, approachable, and service-focused team player who Embraces Hitachi Energy’s values of integrity, safety, and respect for all

More about us

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.