Operations Assistant

Operations Assistant

Zurich, Zurich, CH, CH-8050

Do You Want to Contribute to Building a Better World?

The Holcim Foundation for Sustainable Construction empowers a unique global network of design and construction experts committed to sustainably transforming the building sector.

As we embark on an exciting new chapter to accelerate the Foundation’s impact, we are seeking an Operations Assistant to provide support to the Foundation team.

Check out the work of the Holcim Foundation for Sustainable Construction at www. holcimfoundation.org.

The opportunity at a glance

You will play an active role in supporting the Foundation’s global operations by carrying out a variety of day-to-day administrative and operations support tasks to ensure the smooth running of the Foundation Office and its Events.

The role is based in Zurich, Switzerland and reports to the Executive Director of the Foundation.

Your responsibilities

The scope of this pivotal role in our team includes the following activities:

Office administration

• Support the Executive Director with administrative tasks (calendar scheduling, travel arrangements, etc.)

• Undertake other responsibilities as necessary and/or assigned by the Executive Director

• Perform basic bookkeeping activities incl, expense handling and monitoring

• Liaise with the team, partners and vendors to obtain required information to process contracts

• Obtain and verify required financial information to enable payment of vendor and consultant invoices

• Maintain files and records with effective filing systems

• Update internal operations guidelines and working manuals

• Technical administration of network databases and generic mailboxes

Program support and administration

• Support the coordination of the Foundation’s main programs and related events (Awards, Education)

• Organization, booking and invoicing of flights, transfers and accommodation for event participants

• Organization, booking and invoicing of venues, catering etc.

• Creation of itineraries and documents (including visa application support) for event participants

• Coordination of local event hosts and event management agencies

• On-site participant engagement and support during Foundation’s events in Switzerland and abroad

• Support team members with various administrative tasks

Operations Assistant

Profile Required

An excellent operations assistant is, above all, an organized and competent professional with strong communication skills. You will be comfortable dealing with people, able to carry out your duties with accuracy and speed and eager to take ownership of new responsibilities as they arise.

Knowledge/Skills

• Strong written and verbal communication skills

• Strong organizational skills and excellent attention to detail

• Able to work under pressure, multi-task, and deliver on time

• Open-minded and inclusive team player

• Strong service-oriented attitude

• Able to flexibly adapt to changing environments and effectively work with different nationalities, professions and cultures

• Willingness and capacity to travel and work abroad for short periods of time in close collaboration with local teams/agencies

• High comfort and proficiency with MS Office and Google Suite

Education/Experience

• Bachelor’s degree in business, communications or related fields

• 5 years+ of relevant experience (within a global organization a plus)

Language Requirements

• High proficiency in German and English (oral and written) – mother-tongue or equivalent

• Additional languages, particularly Italian, French, Spanish and/or Portuguese, an advantage

Our offer

Do you want to play a meaningful role each day you work? We promise to help you grow in a dynamic environment that encourages personal and professional development and provides opportunities to work with a growing body of experts who are tackling the planet’s biggest challenges.