Executive Secretary

Entry Level

Singapore, SG, 068897

Operations

Allianz Singapore

Allianz SE

Full-Time

Hybrid working

Temporary

47419

Non-Executive

Executive Secretary

Operations | Entry Level | Non-Executive | Allianz Singapore | Full-Time | Temporary

Job Purpose

The Executive Secretary with support 2 Heads of Department. You will report directly to the Regional Chief Agency, Digital Distribution & Marketing Officer and would be responsible for:

• Providing efficient and responsive administrative, organizational, and logistical support

• Participating in projects and providing input and support with organisational events

What you do

You will:

• Ensure busy diary commitments, papers, and travel arrangements are managed effectively
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for manager
• Filter general information, queries, phone calls, and invitations to the executive by redirecting or taking forward such contact as appropriate
• Provides secretarial support by preparing correspondence, presentations, agendas, minutes, etc
• Compiles and prepares reports, statistics, and analyses with adequate information and maintains document management for files and records
• Handles administrative issues for employees on HR-related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
• Liaises with other OEs, units, and departments to ensure the efficient execution of business support services
• Holds regular contact with external clients and providers to ensure a professional working relationship
• Attending Ad Hoc requests from the team

What you bring

• Demonstrable experience (at least 4-5 years) in an administration/PA role working is desirable under tight timelines and requiring tact, judgment, and discretion
• Experience in diary management
• Fluency in English (spoken and written)
• Has full proficiency with Office Applications including PowerPoint, Excel, and Word
• Excellent organizational, prioritization, and multi-tasking skills with attention to detail
• Ability to work efficiently and drive results in a highly demanding and flexible environment where short-notice requests and changes are frequent

What we offer

Allianz Group is one of the world's most trusted insurance and asset management companies. Caring for our employees, their ambitions, dreams, and challenges makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, grow, and shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal-opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love, or what you believe in.

We, therefore, welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation.

Allianz is the Worldwide Insurance Partner of the Olympic and Paralympic Movements

Join us. Let's care for tomorrow.