This role requires the ability to work on site 3 days per week per company policy.

The World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas.

The Centre for Health and Healthcare works to identify and scale up solutions for more resilient, efficient, and equitable healthcare systems to deliver the best possible care and keep global populations healthy, happy, and thriving. The Centre achieves this by engaging a diverse set of stakeholders from international organizations, academic institutions, pharmaceutical and biomedical companies, healthcare NGOs, hospitals, healthcare providers, consumer industries, investors, innovators, infrastructure, and insurance organizations to positively shape the global health agenda.

Why we are Recruiting

The Centre for Health & Healthcare engages multiple public, private and civil society stakeholders through various channels including event participation and communications. We are hiring a Centre Coordinator to provide support on team coordination, administration, and event organization. The position carries the important role of supporting the Centre team & head of the centre to be as effective and as efficient as possible.   

Reporting Lines & Interactions

The Centre Coordinator reports to the Strategy & Operations Lead. This person will also work closely with the Centre Head & Leadership team, the Centre programme teams, and counterparts across the Forum.

Breakdown of main responsibilities:

The Centre Coordinator will manage the Centre`s administration, coordination, and event support. In particular:

Team Coordination and Administration 60%

• Organize team meetings (e.g. weekly team meetings, team strategy meetings) and cross-team meetings, and take meeting notes
• Support the organization of team offsites including designing the agenda and coordinating the logistics
• Update and maintain team administrative documents (e.g. events calendar, organizational charts, distribution lists)
• Support the onboarding process for new colleagues and fellows
• Provide support for Head of Centre (e.g. meeting arrangements, presentations, travel request etc.)
• Support the Centre in coordinating institutional processes, such as Centre Advisory Process
• Act as liaison between the Centre and the digital team to help drive digital success for the Centre team

Event Support 40%

• Contribute to the organization of key Centre events at the global level and at the regional and country level
• Support program teams under the Centre in the preparation, development, and delivery of key program events, including event setup in Salesforce, participant coding, and technical support during event delivery
• Help program teams in the creation of community communications, using mass email tools
• Support program teams in community management in the digital space
• Organize internal-facing events such as Centre Open House, expert seminars, and workshops

Preferred requirements and experience

• Broad intellectual background, with a university degree (Bachelor or higher), preferably in business administration, international relations, public policy, public administration, environment, or similar fields
• 2+ years of experience in coordination, administration, and/or event management in a relevant business or not-for-profit organization, with experience in health & healthcare and/or climate preferred
• Exceptional organizational skills, time management skills, and high attention to detail
• Highly collaborative team player with excellent collaboration and interpersonal skills
• Proficiency in Microsoft Office applications (Words, PowerPoint, Excel); familiarity with Salesforce is preferred
• Demonstrated abilities to thrive in a demanding environment, handle multiple tasks simultaneously and deliver under pressure
• Responsible, independent and self-driven
• Excellent verbal and written language skills in English.

Why work at the Forum:

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!