Our Client is a Growing American Healthcare Company

Description

• Meeting Coordination: Arrange external distributor and customer meetings, including preparing agendas, presentation packets, and travel arrangements across different time zones.
• Event Management: Organize team events and social gatherings, ensuring they align with budgetary constraints.
• Administrative Support: Act as a point of contact for senior executives, managing calendars and communication within the organization.
• Procurement Activities: Support procurement efforts, including creating purchase requisitions and managing vendor relationships.
• Travel Arrangements: Coordinate domestic and international travel arrangements, including creating itineraries.
• Expense Reporting: Manage executive expense reports, ensuring accuracy and compliance with company policies.
• Data Management: Maintain monthly performance reports and other automated/manual reports to support business reviews.

Profile

• Proficiency in Microsoft Office suite.
• Fluent in English (C1+) ; knowledge of German and French preferred.
• Strong communication and organizational skills.
• Ability to prioritize tasks and handle multiple priorities efficiently.
• Flexibility to accommodate varying work hours, especially towards evenings due to time zone differences.

• High school diploma required; post-secondary education preferred.

• Minimum 5 years of administrative support experience, including support for senior-level executives.
• Prior experience coordinating corporate events and managing vendor relationships preferred.

Job Offer

• Experienced professional capable of resolving diverse issues creatively.
• Works independently with little instruction on day-to-day tasks.