Site Coordinator & Business Process Analyst

About the job

Aurora Swiss Aerospace is an engineering center of expertise, specializing in advanced aircraft. We are searching for a talented and self-motivated Site Coordinator & Business Process Analyst to help us create the future of flight. Responsibilities will include but not be limited to the following:

As a Site Coordinator & Business Process Analyst, this role will be responsible for various tasks in an exciting and dynamic “start-up” like environment.

Responsibilities will include:

• Support the Managing director and other business functions with administrative tasks and initiatives. E.g. Engineering operations, Human Resources, IT & Facility.
• Serve as a host and a central resource for visitors including employment candidates, external 3rd parties, and non-local Aurora employees along with appointment coordination & site security clearance.
• Provide meeting and event coordination, on- and off-site, including reservations and attendee communication, setting up audio and video conferencing, as well as catering and preparation of meeting and program materials.
• Manage post & deliveries; ensure compliance with internal incoming goods procedures.
• Liaise with facility management, vendors, including cleaning, catering, and other services
• Support empaneling new vendors, contracts or processes as needed
• Help manage office G&A operation budget, ensure accurate and timely invoicing payment and reporting, including categorization of expenses and entry into SAP for
• Account payable vouchering purposes
• Provide secretarial support as necessary, including invoicing, filing, copying, collating, and shipping.
• Establish, update, and maintain files, inventories, and records (paper and electronic, and other platforms as needed).
• Maintain orderliness of office suite, order necessary items (offices supplies, food, cleaning materials etc.).
• May be asked to proofread German documents and materials and correct as necessary and/or compose routine correspondence using predetermined formats.
• This position might also be involved in and help coordinate engineering projects and initiatives.
• Must be eligible to work in Switzerland with a valid Swiss passport or work permit or should be an EU/EFTA national with a valid passport to enable work permit application.
• Education/experience typically acquired through advanced education (e.g. Bachelor) or an equivalent combination of education and experience (e.g. 4 years' related work experience).
• Very professional handling of MS Office applications (Word, PowerPoint, Excel) and
• Exceptional organizational and communication skills.
• Customer and team-oriented personality.
• Languages: Fluent in English and German (spoken and written).
• Detail-oriented, discrete, diplomatic, reliable, and proactive.
• Exercise good judgment and make decision that is appropriate for the organization.
• Results-driven, take initiative and ownership to accomplish work.
• Ability to demonstrate flexibility and embrace change in a dynamic, rapidly growing environment.
• Strive for continuous improvement and embrace innovative ideas in daily work
• Ability to maintain confidentiality and operate in the role with the highest of ethical standards and professionalism whilst valuing working in a small, but growing team
• Program Management training or 4-5 years of relevant On-job experience.
• Knowledge of SAP, Salesforce or other ERP system.
• Previous experience as an Office Manager or Administrative Assistant would be an asset.
• This position will be based at our Aurora Swiss Aerospace office in Luzern, Switzerland.