Medical Secretary at the Cantonal Sanitary Brigade - 80%

Company Description

With more than 12,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2024 retrospective by clicking  here .

With nearly 1,200 employees, the  Department of Acute Medicine  (DMA) includes anesthesiology, clinical pharmacology and toxicology, intensive care, and emergency services. It fulfills a fourfold mission through its services, which provide expertise in frequent interaction with all Geneva University Hospitals, thanks to a transversal platform, aiming to ensure the best possible patient care.

The Emergency Service is a transversal service tasked with welcoming patients 24/7 regardless of the nature of their health problem, ensuring rapid and effective care to direct patients to the most appropriate structure. The Emergency Service also provides urgent medical assistance at the cantonal level, coordinates and manages major events, while serving as a reference service for the canton’s structures.

Within this service, the Prehospital Emergency and Resuscitation Unit (Cantonal Sanitary Brigade) provides urgent medical assistance by land and helicopter, as well as medical management of major events. It is a training unit recognized by the Swiss Society of Emergency and Rescue Medicine, with teaching activities covering all phases of medical and paramedical training. It also leads several research and innovation projects.

Job Description

You provide administrative support for the BSC (Cantonal Sanitary Brigade) and UPHR (Prehospital Emergency and Resuscitation Unit) teams.

You enter assignments, schedules, etc. for the teams in Vision HR and ensure regular monitoring of various balances (doctors and paramedics), as well as on-call declarations.

You manage documentation very specific to the services, in compliance with institutional guidelines.

You draft and format various documents (correspondence, minutes, reports, development/update of procedures, etc.).

You handle mail and email correspondence.

You provide management support for training.

You perform logistical tasks such as work requests, stock management, room reservations, and ordering specific equipment.

Thanks to your interpersonal skills, you collaborate with multidisciplinary teams, employees, partner sectors, private individuals, and other services.

You develop a close relationship with your colleagues and ensure service continuity by covering absences to maintain uninterrupted service.

More generally, your service-oriented mindset makes you an agile person ready to use your versatility to serve the institution by working in different services according to needs. 

Qualifications

You hold a diploma as a medical secretary or equivalent training.

You have 3 to 5 years of successful experience in a similar position within a medical secretariat.

You have perfect command of written and spoken French and proven writing skills.
Medical terminology is easily understandable to you. Knowledge of English is an asset.

You have very good computer skills (ECDL standard level on Word, Excel, PowerPoint, Outlook and/or Web EXIGÉ) as well as knowledge of software used at HUG (DPA, DPI, GRECO, Qualiac, Opale).

With a good team spirit, you are able to work in a shared office with several secretaries.

While having excellent organizational and prioritization skills, you are autonomous, dynamic, rigorous, and precise in your tasks. 

You will also have tools to handle unforeseen events and easily manage stressful situations. Finally, you demonstrate a strong sense of confidentiality.

Additional Information

• Start date: 01.11.2025
• Number of positions: 1 
• Activity rate: 80% 
• Job class: 11 (ECDL required for class 11)
• Contract: Permanent
• Application deadline: 02.10.2025
• Contact for information: DMA.secretariat@hug.ch

Your application must include a motivation letter, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.