Assistant to Division Management 80 - 100%
Kanton Zürich
Zürich
Key information
- Publication date:17 December 2025
- Workload:80 – 100%
- Place of work:Zürich
Assistant to Division Management 80 - 100%
In the interest of employees and companies, the Office for Labor (AFA) contributes to strengthening the location Zurich. The labor market policy competencies are bundled in the AFA. Around 650 employees work at more than 20 locations. The Consulting & Placement division is responsible for integrating job-seeking people into the labor market and includes the 16 Regional Employment Centers of the Canton of Zurich, the Job Posting Center department, the office for inter-institutional cooperation, as well as labor market measures with programs for highly qualified professionals & specialists, the self-employment specialist unit, and individual counseling.
We are looking for a committed and responsible personality as of March 1, 2026, or by arrangement, who independently and proactively takes on their tasks.
In this versatile and responsible role, you support the division management in organizational, administrative, and coordinative matters and contribute significantly to the smooth running of daily operations.
- Planning and coordination of appointments as well as organization of digital and physical meetings and division events
- Independent triage and processing of emails; first point of contact for various internal and external concerns
- Preparation and editing of professional texts, presentations, and decision-making documents for the division management
- Participation and support in projects
- From coordination to administrative processing
- Independent processing of approximately 50 expense checks per month for the entire division
- Monthly control of working hours for 30 employees
- Taking on general administrative, organizational, and coordinative tasks to support the division
- Deputizing for the assistant to the office management during their absence
For this responsible assistant role, you bring the following:
- A completed commercial apprenticeship and experience as an assistant in a comparable position
- Ideally further training as an executive assistant with a federal certificate
- Strong organizational skills, reliability, and a high digital affinity
- A structured, solution-oriented working style and quick comprehension
- Strong written communication skills as well as a confident and engaging communication style when dealing with different stakeholders
- Very good MS Office skills as well as fluent German and good English skills
- A high level of responsibility and accuracy
- A hands-on mentality and a touch of humor
The Canton of Zurich as an employer has a lot to offer. Well-developed social benefits according to cantonal personnel law, flexible working hours, and contributions to meal costs are a matter of course for us. In addition, the workplace is only a few minutes' walk from Zurich main station, and an open and motivated environment awaits you.
Do you feel addressed? Tamara Gohl, Head of HR Consulting, 043 259 26 38 or tamara.gohl@vd.zh.ch will be happy to provide you with further information. The administration will be closed from December 21, 2025, to January 2, 2026; the recruitment process will start afterwards.
We look forward to your application! Learn more about us at www.zh.ch/afa.
In the interest of employees and companies, the Office for Labor (AFA) contributes to strengthening the location Zurich. The labor market policy competencies are bundled in the AFA. Around 650 employees work at more than 20 locations. The Consulting & Placement division is responsible for integrating job-seeking people into the labor market and includes the 16 Regional Employment Centers of the Canton of Zurich, the Job Posting Center department, the office for inter-institutional cooperation, as well as labor market measures with programs for highly qualified professionals & specialists, the self-employment specialist unit, and individual counseling.
We are looking for a committed and responsible personality as of March 1, 2026, or by arrangement, who independently and proactively takes on their tasks.
In this versatile and responsible role, you support the division management in organizational, administrative, and coordinative matters and contribute significantly to the smooth running of daily operations.
- Planning and coordination of appointments as well as organization of digital and physical meetings and division events
- Independent triage and processing of emails; first point of contact for various internal and external concerns
- Preparation and editing of professional texts, presentations, and decision-making documents for the division management
- Participation and support in projects
- From coordination to administrative processing
- Independent processing of approximately 50 expense checks per month for the entire division
- Monthly control of working hours for 30 employees
- Taking on general administrative, organizational, and coordinative tasks to support the division
- Deputizing for the assistant to the office management during their absence
For this responsible assistant role, you bring the following:
- A completed commercial apprenticeship and experience as an assistant in a comparable position
- Ideally further training as an executive assistant with a federal certificate
- Strong organizational skills, reliability, and a high digital affinity
- A structured, solution-oriented working style and quick comprehension
- Strong written communication skills as well as a confident and engaging communication style when dealing with different stakeholders
- Very good MS Office skills as well as fluent German and good English skills
- A high level of responsibility and accuracy
- A hands-on mentality and a touch of humor
The Canton of Zurich as an employer has a lot to offer. Well-developed social benefits according to cantonal personnel law, flexible working hours, and contributions to meal costs are a matter of course for us. In addition, the workplace is only a few minutes' walk from Zurich main station, and an open and motivated environment awaits you.
Do you feel addressed? Tamara Gohl, Head of HR Consulting, 043 259 26 38 or tamara.gohl@vd.zh.ch will be happy to provide you with further information. The administration will be closed from December 21, 2025, to January 2, 2026; the recruitment process will start afterwards.
We look forward to your application! Learn more about us at www.zh.ch/afa.
