Operating Room Scheduling Secretaries in the Pediatric Surgery Department

About the job

Administration

Operating room scheduling secretaries in the Pediatric Surgery Department

The Women-Mother-Child Department is recruiting two operating room scheduling secretaries. The proposed activity rates range from 70% to 100% for a first position, and from 50% to 60% for a second position. The start date is scheduled for May 1, 2026, or as agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Within the Women-Mother-Child Department (DFME), the Child and Adolescent Surgery Service offers comprehensive and multidisciplinary care for children aged 0 to 18 years. It maintains close links with other department services such as neonatology, pediatrics, adolescent medicine, gynecology, and obstetrics.

Mission

• You plan surgical interventions in collaboration with the medical head of the operating program, taking into account constraints and needs
• You summon patients according to the different modalities of the operating program
• You ensure the organization of pre-surgical consultations
• You manage the administrative handling of patient files
• You ensure the flow of information internally and externally
• You provide administrative support for the smooth running of the unit
• You actively contribute to the quality, development, and improvement of the unit's services.

Profile

• You hold a commercial employee CFC and a medical secretary diploma or a medical assistant CFC or an equivalent recognized qualification
• You master medical terminology and are comfortable with computer tools (especially Digistat and Ultragenda)
• Your organizational skills, ability to take initiative, and work independently are recognized qualities. Your effective stress management, sense of responsibility, and collaboration will allow you to integrate quickly into a multidisciplinary team and successfully carry out the duties of this position
• Experience in the operating room field would be a significant asset, as well as knowledge of institutional IT tools Soarian, Ultragenda, and SAP.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Please specify the activity rate you desire in the subject of your cover letter.

Contact for information about the position: Ms. Vicky Siegfried, Head of Secretariats & Desks Unit, phone: 079 556 44 93

Since all our applications are processed electronically, please apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our online application procedure. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.