Desk Secretary for the Ultrasound and Fetal Medicine Unit

About the job

Administration

Desk secretary for the Ultrasound and Fetal Medicine Unit

The ultrasound and fetal medicine unit of the maternity ward is looking for a 50% desk secretary to complete its administrative team. Mandatory presence on Wednesday afternoons, Thursdays, and Fridays.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Woman-Mother-Child Department (DFME) brings together the gynecology, obstetrics, neonatology, pediatrics, and child and adolescent surgery services. More than 1,500 professionals work there. We offer comprehensive care for women in gynecological, obstetrical, and psychosocial aspects, as well as for children from birth to adolescence.

Mission

• You ensure a warm welcome and efficient administrative management of patients in the outpatient consultation
• You manage the reception of telephone calls and emails
• You organize appointment scheduling
• You keep patient files up to date
• You prepare files for archiving
• You perform all other administrative activities related to the outpatient consultation.

Profile

• You hold a commercial employee CFC or an equivalent recognized qualification
• You have at least 2 years of successful experience in the medical field
• You have perfect command of French spelling and a good knowledge of the healthcare system
• You are a versatile, organized, and autonomous person. Your collaborative spirit, interpersonal skills, and ability to manage priorities allow you to follow and manage several files simultaneously
• You have the capacity to handle a busy activity and work within a multidisciplinary team
• You are comfortable with MS Office software, and ideally with CHUV IT tools (Axya, Ultragenda, Medex, Soarian, and Archimède.)

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms. Eglantine Burdel, Head of Maternity Secretariat Unit (CUS), at 021 314 84 20.

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.