Medical Secretary at the Anesthesiology Consultation - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking  here .

With nearly 1,200 employees, the  Department of Acute Medicine  (D-MA) includes the anesthesiology, clinical pharmacology and toxicology, intensive care, and emergency services. It fulfills a fourfold mission through its services, which provide expertise in frequent interaction with all Geneva University Hospitals, thanks to a transversal platform, aiming to ensure the best possible care for patients.

The Anesthesiology Service is a transversal service of the HUG at the heart of the technical platform. With its 7 medical units and a research and innovation unit, its mission is to ensure patient comfort and safety during therapeutic or diagnostic, medical or surgical procedures, as well as during post-interventional care, while ensuring proper pain management.

As the largest center in Switzerland in terms of the number of interventional acts performed annually, the Anesthesiology Service is at the forefront of progress in this field. The service also provides pre-, post-graduate, and continuing education for nursing staff and physicians in specialized training. As a service provider, anesthesiology also intervenes in the field of interventional pain management and in life-threatening emergency situations both intra-hospital and pre-hospital alongside the Emergency Service.

Job Description

Within the Anesthesiology Service, you will perform all administrative tasks related to the service's consultations.

You manage the scheduling of anesthesiology consultations (appointment booking, convocations, file preparation, document scanning) and organize additional examinations, while ensuring the proper follow-up of the medical file and the patient’s trajectory.

You handle telephone call reception and the physical reception of patients and/or their relatives.

You manage mail and electronic messaging.

You handle patient and insurance files and complaints (follow-up, typing documents, research, filing, scanning) and participate in the follow-up of files for billing.

You draft and format various documents (correspondence, minutes, medical reports, reports, development/update of procedures, etc.) and perform logistical tasks such as work requests, stock management, and room reservations.

You enter and update statistics related to the activity.

Thanks to your interpersonal skills, you develop a close relationship with your colleagues and provide service continuity by ensuring coverage during absences, thus guaranteeing uninterrupted service. More generally, your sense of service makes you an agile person ready to use your versatility to serve the institution by working in different departments as needed. 

Qualifications

You hold a diploma as a medical secretary.

You have 3 to 5 years of successful experience in a similar position within a medical secretariat.

You have perfect mastery of French writing and speaking and proven writing skills, as well as medical terminology knowledge. Knowledge of English is an asset.

You have very good knowledge of computer tools (standard ECDL level on Word, Excel, PowerPoint, Outlook and/or Web required) as well as software used at HUG (DPA, DPI, GRECO, Qualiac, Opale, OPERA).

You have a good team spirit and the ability to work in a shared office with several secretaries.

While having excellent organizational and prioritization skills, you are autonomous, dynamic, rigorous, and precise in the tasks assigned to you. 

You will also have tools enabling you to handle unforeseen events and easily manage stressful situations. Finally, you demonstrate a strong sense of confidentiality.

Additional Information

• Start date: as soon as possible
• Number of positions: 1 
• Activity rate: 100%
• Function class: 11
• Contract: Fixed-term contract, 12 months
• Application deadline: 03/10/2026
• Contact for information: Mr. E. Fancello, administrative and financial manager, phone  079 553 82 10

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.