Executive Secretary at the Adult Intensive Care Medicine Department

About the job

Administration

Executive Secretary at the Adult Intensive Care Medicine Department

The Adult Intensive Care Medicine Department (SMIA) is looking for an executive secretary between 80% and 100% on a permanent contract, starting immediately or as agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Adult Intensive Care Medicine Department (SMIA) provides clinical care for all adult medical and surgical patients at CHUV requiring intensive care services. It fulfills both a university hospital role (highly specialized medicine, complex care), with priority missions of a supra-cantonal nature such as major burn victims and heart or lung transplant patients, and a proximity role for patients from the Lausanne region.

Mission

• You participate in managing the administrative activities of the executive secretariat, including user reception and secretariat messaging
• You participate in tasks related to doctors' rotations and the administrative follow-up of medical trainees in collaboration with the University of Lausanne
• You monitor the department's funds and billing
• You process and follow up contracts and ensure their transmission to the legal department
• You prepare requests to various organizations
• You ensure the organization of scientific events, logistical support for these events, as well as post-event administrative activities
• You manage the administrative activities of the department management and senior doctors
• You organize management meetings, handle invitations, room bookings, and minute-taking
• You work closely with other executive secretaries.

Profile

• You hold a commercial employee CFC or an equivalent qualification
• You have excellent knowledge of Windows MS Office
• You demonstrate ease in verbal and written expression
• You have excellent communication skills and enjoy working autonomously
• You have at least 5 years of professional experience in a similar position and 2 years in the medical and/or hospital field
• You have professional experience in event management, which is an asset
• You practice and understand English and/or German, which is an asset
• You possess an innate sense of rigor as well as knowledge of internal guidelines.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Professor Antoine Schneider, Chief Physician, 021 314 16 32.

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.