Institutional PMO Referent - 80% to 100%

Company Description

With more than 13,000 employees representing 160 professions, the University Hospitals of Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2024 retrospective by clicking  here .

The Project and Process Management (DPP), attached to the General Management, occupies a strategic place within the institution. It ensures the steering and management of major projects, oversees the professionalization of project management, supervises institutional portfolios, and optimizes operational processes.

As part of the development of its activities, the DPP wishes to strengthen its project division, a true engine of transformation. This division coordinates major initiatives such as the creation of an ambulatory surgery center, the reorganization and renovation of surgical activities, and the deployment of a geriatric program. It also focuses on strengthening synergies between projects, supporting teams with methodological assistance, and ensuring financial and strategic monitoring of the actions undertaken.

Job Description

The HUG is launching its new institutional strategy 2026-2030. This strategy places the human being at the heart of all its actions, with particular attention to patients and their relatives. It is structured around five strategic axes focused on patients, employees, research & innovation, organization, and infrastructure.

Within the Project and Process Management, you as an institutional PMO contribute to the monitoring and deployment of this institutional strategy within a versatile coordination team. You also ensure the operation of the institutional project management office and the management of the portfolio related to the HUG executive committee.

You produce dashboards on the progress of the strategy, reasoned summaries, and clear decision or arbitration recommendations for the governing bodies.

You contribute to a transversal support center aimed at methodologically supporting strategic initiatives (help with structuring, planning, workload and risk assessment, benchmarking, documentary models).

You consolidate and structure information from departments and management to facilitate institutional decision-making.

You operate and animate a single project gateway through the institutional PPM tool: reception, qualification, impact and interdependency analyses, and orientation within a 3-level project governance.

You coordinate the alignment of project portfolios with the institutional strategy by working closely with the PMOs of project governance.

You produce regular reporting on the progress of projects and project portfolios, particularly the management of the HUG executive committee's project portfolio.

You enrich and maintain the reference framework of tools and methods of the institutional project management system in connection with the PMO community of practice.

You optimize and maintain project governance processes.

Qualifications

You hold an engineering degree, Master 2 in organization, strategy, or equivalent, with a minimum of 10 years of experience in a project and project portfolio management environment.

A project management certification (HERMES; IPMA, Prince2 or PMI) and proven experience in institutional PMO will be favored.

You have demonstrated ability to understand the challenges and specificities of different types of projects: technology/innovation, information systems, real estate and construction, organization and transformation, quality and safety.

You have very good analytical skills and dashboard production capabilities.

You demonstrate strong versatility and adaptability to varied contexts.

You master PMO methods and tools, portfolio management, and project governance, including computerized management of project portfolios (PPM). You have experience in project structuring, planning, workload assessment, and interdependency management.

Knowledge of business analysis would be an additional asset.

Experience or strong familiarity with the hospital or medico-social environment would be a major asset.

You have excellent writing skills, with a structured mind and critical thinking.

You demonstrate autonomy, diplomacy, a sense of teamwork, and the ability to interact with diverse stakeholders.

You have very good skills to work on multiple files in parallel, in a complex and evolving environment.

Additional Information

• Start date: as soon as possible
• Number of positions: 1
• Activity rate: 80% to 100%
• Job class: 22
• Contract: 12-month renewable mandate, you will return to your position at the end of the mission
• Application deadline: 18.01.2026
• Contact for information: Mr. D. Bandon, head of the institutional PMO division,  David.Bandon@hug.ch , phone 079 553 45 45

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men. 

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.