Executive Secretary at the Pharmacy Department

About the job

Administration

Executive Secretary at the Pharmacy Department

The Pharmacy Department of the CHUV is looking for an Executive Secretary at a 70% activity rate, on a permanent contract, for a start date on April 1, 2026, or to be agreed upon.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research, and education.

The Pharmacy Department of the CHUV is responsible for supplying the hospital with pharmaceutical products, ensuring the rational use of medicines, as well as teaching and research in the field of hospital pharmacy.

Mission

• You ensure the secretarial duties of the department (managing mail and the Chief Pharmacist's agenda, filing, etc.).
• You participate in secretarial activities related to teaching and scientific activity.
• You manage the administrative handling of the pharmacy's accounts and service funds (billing, control, and monitoring).
• You assist the Department Management in personnel management, in collaboration with the department's human resources.
• You update and disseminate information through various internal and external communication channels.
• You guarantee the periodic organization of colloquia, seminars, and other events.

Profile

• You hold a commercial employee CFC or an equivalent qualification.
• You have excellent knowledge of Windows MS Office.
• You have excellent organizational and planning skills, as well as a strong sense of priorities.
• You are flexible and able to work independently.
• You stand out for your writing skills and excellent spelling in French.
• You have good knowledge of English and German.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days of paternity leave, and 4 months of maternity leave (with the possibility of an additional month of breastfeeding leave).
• Regular salary progression adapted to responsibilities.
• A 13th salary and 25 days of vacation per year.
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud.
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad.
• Social, cultural, and economic benefits offered to members of the H-Oxygène association.
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes).
• Quality company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Prof. Farshid Sadeghipour, Head of the Pharmacy Department, at 021 314 43 05, farshid.sadeghipour@chuv.ch (please do not send applications to this address).

Since all our applications are processed electronically, please apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

The CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.