Employee: Administration and Digitalization (m/f/d)

The Holzweid Training Center (WBZ) is located in the green Rotmonten district, close to the University of St.Gallen and the city. Our operation consists of a very modern, attractive campus with two seminar buildings and a guesthouse with 54 rooms. The state-of-the-art seminar rooms offer an ideal infrastructure for seminars, workshops, and conferences of up to 300 people. For every occasion, we offer the appropriate culinary selection: whether it is a quick, healthy lunch menu or an elegant banquet with regional dishes.
You belong to a dynamic, forward-looking, and highly motivated team (a total of 23 employees) and are an essential part and important pillar of our operation

• Management and coordination of digital projects and measures
• Evaluation and introduction of a new MICE and seminar tool
• Data protection officer of the WBZ
• Assistant function for the management and the administration team
• Representation in accounts receivable management during vacation periods
• Co-responsible for the optimal utilization of the Alumni House (Guest House) and the seminar area
• Occasional assignments at the reception
• Participation in management meetings, minute-taking of meetings
• Monitoring and optimizing IT and other contracts
• Creating statistics and presentations

• Organizing and conducting team training
• Quality management tasks
• Proactive management of internal and external communication
• Interface management between departments, specialist departments, and stakeholders
• Project management

• Further training as an executive assistant with commercial basic training EFZ or degree in hotel communication (HF)
• Professional experience in the hotel industry or a guest-oriented sector (e.g., front desk manager) is mandatory
• Experience in project management
• Proficient use of hotel reservation systems (ideally Mews) as well as Microsoft 365, OneNote, Teams, and Excel
• Good German and English skills, spoken and written
• We look forward to an open personality who enjoys working in a team

"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."