Office Manager 40%

Office Manager 40%

Actively shape the future of the ZHAW Entrepreneurial University! As a central interface, you connect and move people, ideas, and processes within the dynamic innovation ecosystem of the strategic initiative «ZHAW entrepreneurship».

Department: Rectorate

Start date: 01.11.2025 or by arrangement

• You independently coordinate and optimize all administrative and organizational processes as the central contact person for management and the team.
• You prepare decision-making bases, analyses, and reports for management and actively support the implementation of strategic development projects.
• You control and monitor demanding management processes, are responsible for controlling ongoing projects, and ensure professional reporting.
• You organize management meetings, independently prepare workshops and events before and after, ensuring their smooth running.
• You act as an interface to higher-level committees and are significantly involved in communication and network maintenance for management.
• You support the management personality through proactive stakeholder management and relieve them in confidential and complex tasks.

You bring extensive experience in project administration and office organization, ideally in a university environment. With your structured, careful, and networked way of working, you ensure smooth processes and take responsibility for complex administrative processes. Your open, service-oriented, and proactive attitude as well as your hands-on mentality make you a central support in the team.

You have excellent knowledge of MS Office and modern collaboration and project management tools. Independent, proactive work, excellent time management, and a high level of responsibility complete your profile. Strategic thinking and communication skills are among your strengths, as is the ability to professionally coordinate and maintain internal interfaces.

We look forward to receiving your application online by October 15, 2025.

The ZHAW Zurich University of Applied Sciences, with over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.

ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation.

The university management has launched the Strategic Initiative ZHAW entrepreneurship with the goal of positioning ZHAW as an Entrepreneurial University. Within this framework, you as Office Manager are the central interface between the initiative's management, the team, and other stakeholders.

We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the "Working at ZHAW" website. Here are the key points:

Anita Buchli

Head of ZHAW entrepreneurship

Irina Keiser

Recruiting Manager