Assistant to the Center Management 60 %

About the job

Assistant to the Center Management 60 %

You organize events and trips in the exciting field of aviation and keep the threads in hand behind the scenes. Then you are the right person for this position.

Department: School of Engineering

Start of work: As of September 1, 2026

• You ensure the entire administrative processing of the center: You process orders, post invoices (ePosting), open projects in SAP, and reliably and punctually maintain contract and project data.
• You closely support the center management in daily business: You coordinate appointments and correspondence, prepare budget and ILV planning, and evaluate project data from SAP for budget controls.
• You independently organize trips and events (meetings, workshops, fairs): You book flights, trains, and hotels according to ZHAW processes and ensure smooth execution on site.
• You are the first point of contact for employees, visitors, and external partners, maintain customer data, and take over professional communication internally and externally.
• You provide administrative support to the Aviation degree program management and supervise external expert speakers including deployment and expense accounting.
• You have a commercial or equivalent education and bring several years of experience in an administrative role – ideally in a dynamic environment with different stakeholders.
• You work in a structured and reliable manner and keep an overview even with several parallel tasks.
• You are proficient in MS Office; experience with SAP or comparable ERP systems is an advantage.
• You communicate confidently in German and English (spoken and written) and interact with employees, students, and external partners in a service-oriented and reliable manner.

The ZHAW Zurich University of Applied Sciences, with over 14,000 students and over 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.

The Center for Aviation is unique in this form in Switzerland: It combines application-oriented research, practice-oriented teaching, and close cooperation with industry and authorities. In a dynamic, international environment, we actively shape the future of aviation – interdisciplinary, innovative, and with a high degree of practical relevance.

ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation. To increase the proportion of women in leadership positions, applications from women are particularly welcome.

We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the "Working at ZHAW" website. Here are the main points:

Yeliz Sevinc

Recruiting Manager