Responsible Administration and Reception 100%
Hälg Group
Zürich
Key information
- Publication date:05 December 2025
- Workload:100%
- Contract type:Permanent position
- Place of work:Zürich
Job summary
Die Hälg Group, a leading Swiss family-owned service provider in building technology and facility management, is seeking a responsible individual for administration and reception in Zurich. Join a supportive team with great work-life balance and opportunities!
Tasks
- Lead overall administration tasks with Zurich branch manager.
- Handle general administrative and secretarial duties.
- Support reception, phone center, and internal work systems.
Skills
- Completed commercial training with relevant experience.
- Fluent in German, additional languages a plus.
- Strong MS Office skills; CAFM and SAP ByD knowledge beneficial.
Is this helpful?
The Hälg Group is a leading service provider for building technology and facility management. As a Swiss family business, we are present at over twenty locations in Switzerland.
For Hälg Facility Management AG, a company of the Hälg Group, we are looking for a Responsible Administration and Reception 100% for our branch in Zurich.
We kindly ask recruitment agencies to refrain from applying.
Your Challenge
- Management of all administrative tasks together with the Zurich branch manager
- Handling general administrative and secretarial tasks
- Supervision of reception, telephone switchboard, and maintenance of internal work systems
- Support and leadership of the two-person team
- Customer care and addressing their needs/concerns
- Management of the Zurich location with all arising tasks
- Monitoring tickets in the CAFM system (Computer Aided Facility Management)
Additional task: Assistance to the branch manager - Administrative & organizational support (compiling KPIs for management meetings, creating presentations, minute taking, appointment coordination, etc.)
- Customer and stakeholder communication (supporting customer care, AVOR contract documents, customer retention measures, employee retention measures, minor marketing tasks, etc.)
- Project and special tasks (planning and execution of events, participation in projects, process optimizations, etc.)
Your Profile
- Successfully completed commercial training and several years of professional experience in a similar position
- Well-groomed appearance and good manners
- Confident German language skills in spoken and written form, any additional language is an advantage
- Very good MS Office user skills, CAFM systems & SAP ByD are an advantage
- Service- and team-oriented as well as quality-conscious, flexible, reliable, and resilient personality
- Independent and structured way of working
- Very good organizational skills
Our Offer
- Very good family-like working atmosphere and motivated colleagues
- An open communication culture as well as diverse opportunities for active participation and taking responsibility
- Interesting and varied activities
- Participation in job-related further training
- Flexible working hours and the possibility of mobile work / home office
- Option to purchase additional vacation days
