Executive Secretary at the Clinical Chemistry Department

About the job

Medico-technical

Executive Secretary at the Clinical Chemistry Department

The Clinical Chemistry Department of the CHUV is looking for an experienced executive secretary to directly support the head physician of the department in the organizational, administrative, and cross-functional management of the department, at a workload between 80% - 100%, with a planned start date of March 1, 2026.

Context

The University Hospital of Lausanne (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research, and education.

The Clinical Chemistry Department (CCL) is tasked with performing a selection of analyses 24/7 for CHUV services and external clients, ensuring the quality of results. It also participates in teaching and clinical research within the institution.

Mission

• You assist the head of department and actively contribute to the administrative and organizational management of the department, including supervising the secretarial team
• You help ensure a clear, reliable, and structured organization in a complex institutional environment
• You coordinate the department's cross-functional files and prepare management meetings (agendas, minutes, follow-up on decisions)
• You support the administrative and financial management of the department, in close collaboration with the head of department and relevant services
• You manage and coordinate the department's HR administrative processes (hiring, departures, deadlines), in liaison with the competent authorities
• You contribute to structured internal communication of an organizational nature
• You prepare and structure institutional documents (notes, presentations, correspondence)
• You supervise and oversee the two secretaries of the department and ensure the organization and prioritization of their activities.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification
• You hold a certified assistant manager diploma, which is an asset.
• You have confirmed experience (≥ 5 years) in an executive secretary or administrative coordination role in a complex institutional environment (hospital, academic, public, or equivalent)
• You are versatile, dynamic, and organized, with good ability to manage priorities
• You possess excellent writing and spelling skills in French and have good knowledge of English
• You have a service and communication mindset, and your interpersonal skills allow you to act as an interface between different stakeholders and to supervise a small administrative team
• You master IT tools or have proven ability to quickly learn complex institutional tools
• You demonstrate professionalism; your proactivity, flexibility, and rigor are well established.

Depending on your profile, the salary class will be between level 7 and level 8.

We offer

Becoming a collaborator of the University Hospital of Lausanne means benefiting from:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Dr. Nazanin Sédille, head physician of the department, at 021 314 41 50 or Ms. Samantha Jilek Terrasse, deputy head of department, at 021 314 41 51.

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.