Executive Assistant

About the job

The Fribourg University of Applied Sciences of Business (HEG-FR) is a member of the University of Applied Sciences and Arts of Western Switzerland (HES-SO) and offers bilingual and trilingual training at bachelor and master levels. 

Mission and area of activity

•  Assist management in the administrative, organizational, and communication management of its activities; ensure the smooth running of the executive secretariat by providing effective, confidential, and reliable support
• Manage administrative and organizational matters (managing the director's agenda, preparing sessions and meetings, booking rooms, drafting agendas)
• Prepare deadlines and collect the information necessary for decision-making
• Manage correspondence (monitor incoming and outgoing mail and emails, drafting, proofreading, and formatting letters, minutes, reports, and other official documents)
• Organize academic and institutional events initiated by management, as well as strategic sessions of HEG-FR and internal events (e.g., staff party)
• Ensure the logistical organization of events and meetings as well as the reception of visitors
• Participate in the development of internal and external communication (announcements, information sessions)

Your profile

• Federal diploma as executive assistant or equivalent training/professional experience
• Proven professional experience in similar activities
• Organizational skills and sensitivity to training-related issues
• Service orientation, flexibility, ability to work in a team, autonomy, and initiative
• Excellent knowledge of MS Office programs and interest in training on new IT systems
• Fluency in French with very good knowledge of German; knowledge of English is an asset

Additional information

• Activity rate: 60 to 80%
• Information: Pascal Wild, director, e-mail: pascal.wild@hefr.ch
• Start date: June 1, 2026, or date to be agreed
• Application deadline: May 7, 2026

Interested? We look forward to receiving your complete application file (cover letter, CV, copies of diplomas and work certificates). Please send it to us by clicking the "Apply" button below.