Administrative Assistant (m/f/x) (100%) (Fixed-term 1 year)
Caritas Schweiz
Boudry
Key information
- Publication date:29 October 2025
- Workload:100%
- Place of work:Boudry
Act, quite simply. In Switzerland and in nearly 20 countries across four continents. Join us to realize the vision of a supportive society, as
Administrative Assistant (m/f/x) (100%) (Fixed-term 1 year)
Caritas Switzerland is committed to a fair asylum procedure for asylum seekers. Since March 1, 2019, on behalf of the State Secretariat for Migration, Caritas Switzerland's legal protection provides a free consultation and legal representation service for asylum seekers at the federal centers in the French-speaking region of Switzerland, in partnership with the Swiss Union of Jewish Relief Committees and the Swiss Refugee Aid Organization.
Your tasks
- Scheduling appointments for legal representatives with asylum seekers
- Secure transmission and processing of various letters/emails between Legal Protection, different authorities, notably the SEM, and other actors in the asylum field
- Creation and regular updating of physical and virtual files (database) for Caritas Switzerland Legal Protection
- Processing various official lists related to the asylum procedure
- Support service for asylum seekers and implementation of IT systems for remote appointments
- Planning and management of various interview rooms
- Reception, management, and sending of postal mail
- Booking interpreters via a specialized platform
- Transmission of information within the different Legal Protection services
- Creation and regular updating of physical and virtual files (database) for Legal Protection
- Development and updating of procedures to follow and maintenance of various internal tracking tables
Our requirements
- Commercial employee CFC or equivalent qualification
- Proven professional experience in an administrative position
- Experience or willingness to train in scheduling
- Good knowledge of French spoken and written (level C1). Knowledge of German and English (level B2) is an advantage
- Organizational skills and flexibility
- Reliable, conscientious, and energetic personality
- High proficiency in common IT tools (MS Office, especially Excel and Outlook, internet browsers like Firefox or Chrome) and use of various databases
Caritas offers attractive employment conditions and an open working environment in an international context. For the active development and implementation of digital transformation, we rely on employees with a digital and agile mindset who willingly participate in change processes.
The workplace is in Bevaix/Boudry NE.
Start date: Nov 1, 2025 or by agreement.
For more information about the position, contact Ms. Alisson Monnier, Head of SPOC/DISPO service, tel. 032 312 86 01.
We thank you for your interest and look forward to receiving your application by November 15, 2025 via the online portal.
Caritas Switzerland, Adligenswilerstrasse 15, 6002 Lucerne
www.caritas.ch
For more information about the position, contact Ms. Alisson Monnier, Head of SPOC/DISPO service, tel. 032 312 86 01.
We thank you for your interest and look forward to receiving your application by November 15, 2025 via the online portal.
Caritas Switzerland, Adligenswilerstrasse 15, 6002 Lucerne
www.caritas.ch
