Executive Assistant 80-100% (m/f/d)

About the job

Organizational talent with drive and impact

• Niederbipp
• permanent
• full-time, part-time

About us

Hey, we are Tela, a family-owned company. For over 50 years, we have been producing high-quality hygiene papers that are continuously adapted to the changing needs of people and markets thanks to state-of-the-art technology and constant innovation. With our own wastewater treatment and recycled paper processing plant, we have been a pioneer of sustainability since the beginning and still place the greatest value on ecology and environmental awareness today.

Over 200 highly motivated, skilled employees ensure the supply of our regional and international customers in Niederbipp, Bern, among others with the Swiss traditional brand Tela. As a family-run company, Tela has complemented a network of hygiene paper factories in Switzerland, Germany, and Poland that has existed for over 40 years as a partner since 2021.

To strengthen our team in Niederbipp, we are looking for you as soon as possible as

Executive Assistant 80-100% (m/f/d)

Tasks

• Communication & hub function: As a central interface, you keep the threads together internally, ensure smooth information flow, and coordinate collaboration between management, departments, and external partners. You get presentations, reports, and communications to the point
• Organization & pace-setter: You manage the agenda of the plant team, coordinate appointments, prepare meetings, and ensure that nothing is overlooked – structured, forward-looking, and reliable
• Processes & digitization: You critically question existing workflows, optimize administrative processes, and pragmatically and solution-orientedly drive digitization initiatives forward
• Reporting & overview: You keep the numbers under control, coordinate label requirements, and ensure that reports are prepared on time, cleanly, and understandably
• Implementation & impact: You support management in daily operations, prepare decisions, and ensure that measures and projects are actually implemented.
• Appearance & experience: You professionally organize plant tours, confidently supervise visitors, and contribute to leaving a lasting impression of our company

Profile

• Background: You have a commercial education or a business degree as well as several years of experience in a comparable assistant function – ideally in an industrial environment
• Skillset: You are proficient in MS Office, especially Excel and PowerPoint. You handle key figures, reports, and administrative processes routinely
• Work style: Structured work, networked thinking, and an independent, proactive working style characterize you
• Personality: You communicate clearly and appropriately for the audience, appear confident, and handle confidential information with absolute discretion.
• Drive: Hands-on mentality, perseverance, and a high standard for your own work help you keep an overview even in hectic situations
• Languages: You communicate confidently in German, English, and additional languages are a plus.

Offer

• At least 5 weeks of vacation so you can really relax
• Free parking spaces so you don’t have to worry about finding a parking spot
• Look forward to birthday, Easter, and St. Nicholas gifts
• A good pension fund for your future security
• Free fruit and ice cream in summer as well as healthy catering options
• Work in a very good team and a great atmosphere
• Free products four times a year
• A thorough introduction and training to optimally prepare you for your tasks
• Opportunities for further education and training to constantly expand your skills
• Access to our employee app for current information and communication
• Benefit from bonuses for successful employee referrals

Contact

Melissa Bagdat

Head of Human Resources

Tela GmbH | Human Resources Department | Rotboden 1 | 4704 Niederbipp