Executive Assistant (trilingual French, English, German)

Your team

You will provide proactive support to an executive function, efficiently, professionally, and discreetly handling a range of high-level administrative and assistant tasks.

Your role

• Manage a complex calendar and anticipate meeting preparations (logistical organization, preparation and distribution of documentation, room reservations, managing invitations and confirmations, tracking participants, etc.).
• Serve as the primary point of contact with all internal and external stakeholders.
• Organize and optimize business travel, handling trip planning and managing unforeseen events.
• Coordinate activities and follow up on files related to organizations chaired or represented by the executive function.
• Actively participate in the management and steering of cross-functional projects.
• Handle various administrative and support tasks, adapting to the evolving needs of the executive function.

Your profile

• Fluent mastery of French, English, and German, both spoken and written.
• At least 10 years of proven experience as a personal assistant to an executive.
• Proactivity, strong organizational skills, and the ability to anticipate needs.
• Ability to manage pressure and stressful situations with optimism, diplomacy, and calmness.
• Excellent communication skills and a developed sense of service.
• Strong writing skills in all three languages (French, English, German).
• Experience in project management and comfort with analyzing numerical data.
• Perfect command of MS Office computer tools.
• Residence in Switzerland required. 

Discreet by nature, you will be able to work independently and demonstrate a great ability to find solutions quickly and accurately. Conscientious and efficient, able to manage multiple tasks and set priorities, you will be available and flexible. Dynamic, you will join a team where you can showcase your expertise in assistance.

Note

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.