Project Support Officer (TE-VSC-GLO-2025-167-GRAE)

Job Description

Your responsibilities

The Long Shutdown 3 of the Large Hadron Collider (LHC) is a pivotal moment for CERN, marking the final implementation of the High-Luminosity LHC and significant advancements in other technological projects.

During this dynamic phase, you will play a key role in supporting CERN's technical units by carrying out a variety of administrative tasks, monitoring expenditures, contributing to major contracts, and ensuring effective follow-up on workforce planning for a team of around 130 engineers, physicists, and technicians.

You will also be actively involved in the recruitment of graduates and students within the Technology Department, providing financial and administrative support throughout the process. This includes preparing and presenting new requests to the Department Management Board, giving you full visibility of, and involvement in, decision-making processes.

To thrive in this role, you will bring strong skills in data management and evaluation, accounting, and communication, together with proven experience in handling confidential information with discretion.

Your profile

Skills:

• Administrative skills: proficient in scheduling, document preparation, meeting coordination, and accurate minute-taking.
• Financial management: experienced in budgeting, monitoring and reporting on expenditures.
• Workforce planning: skilled in headcount tracking and resource planning.
• Communication skills: able to draft clear, concise reports, present requests effectively, and liaise confidently across both technical and administrative teams.
• Confidentiality: proven ability to handle sensitive HR and financial information with discretion, in line with EU directives.
• Technical tools: familiarity with software such as Python, Microsoft Excel, Power BI, and Microsoft Project is an advantage.
• Spoken and written English, with a commitment to learn French.

Eligibility criteria:

• You are a national of a CERN Member or Associate Member State .
• By the application deadline, you have a maximum of two years of professional experience since graduation in Business Administration (or a related field) and your highest educational qualification is either a Bachelor's or Master's degree.
• You have never had a CERN fellow or graduate contract before.
• Applicants without University degree are not eligible.
• Applicants with a PhD are not eligible.

Additional Information

Job closing date: 23.09.2025 at 23:59 CEST.

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

Target start date: 01-November-2025

This position involves:

• Work during nights, Sundays and official holidays, when required by the needs of the Organisation.

Job reference: TE-VSC-GLO-2025-167-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

What we offer

• A monthly stipend ranging between 5196  and 5716  Swiss Francs (net of tax).
• Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
• Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
• 30 days of paid leave per year.
• On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.