Service Secretary - 60% to 80%

Company Description

With more than 12,000 employees representing 160 professions, the University Hospitals of Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights of the year 2024 by clicking  here .

The  Finance Department  of the HUG is responsible for the financial, budgetary, and accounting management of the hospital, the administrative management of patients, tariff setting, investment planning, development and maintenance of the economic intelligence system. It manages a budget of nearly 2 billion francs, processes and controls more than one million supplier invoices and more than one million patient invoices. It proposes and publishes indicators and dashboards to monitor activity and institutional objectives. It is also responsible for producing all official statistics transmitted to health authorities.

Job Description

As a secretary, you report to the head of secretariat within the secretariats of the Finance Department, which includes the accounting, investments, medico-economic management, and revenue units, and you are the administrative referent for one or more services of one of the aforementioned units.

You are the privileged contact person for the head of service and the employees of one or more services and are responsible for orders (office supplies, technical, IT, logistics, and services).

You are also responsible for one or more specific processes within the service.

The activity is autonomous and carried out across several heterogeneous areas. You are therefore required to be versatile and transversal in your activities, within the different services and sites of the Finance Department. Notably, this includes substituting colleagues as needed and upon occasional requests from hierarchies. As a result, you may be required to travel occasionally to Belle-Idée.

You have ease in communication and interpersonal skills, as well as good stress management.

You are a rigorous, discreet, and autonomous person, with adaptability and initiative-taking skills highlighting proactivity and a sense of responsibility.

Qualifications

You hold a Federal VET Diploma (CFC) as a commercial employee or an equivalent qualification.

You have 3 to 5 years of experience in a similar secretarial role.

You possess excellent writing and oral expression skills in French. A second language is an asset.

You have perfect mastery of IT and office tools (Advanced Excel - Institutional applications such as VisionRH / DPA / Opale / e-Process / Cegid are assets).

Additional Information

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 60% to 80%
• Function class: 11
• Contract: Permanent
• Application deadline: 25.09.2025
• Contact for information: Mrs. T. Braz, head of secretariat, tel. 022 372 60 05

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.