Administrative Assistant – Contract Support 100%

Administrative Assistant – Contract Support 100%

Job ID

229746

Posted

18-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Geneva - Geneve - Switzerland

CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructure, and commercial facility management services to clients from various sectors.

For a position in Facility Management with a new client in Geneva, we are looking for a:

Administrative Assistant – Contract Support 100%

Your responsibilities:

• Respond to client requests and concerns, ensuring prompt and quality service delivery and follow-up.
• Understand the scope of the contract and ensure that all work is carried out accordingly.
• Act as a resource for clients regarding financial and operational systems.
• Generate reports on open and closed work orders, verify status with the relevant technician or supplier.
• Maintain records related to work orders, offers, and department files. Compile supplier files and verify the accuracy of completed documents.
• Process invoices and ensure correct cost center allocation,
• Coordinate subcontractor files and ensure they comply with QHSE requirements.
• Identify savings opportunities to ensure that client and financial service savings targets are maximized.

Your profile:

• Vocational training certificate (CFC) or similar, up to 2 years of professional experience.
• French and English mandatory (B2), German is a plus.
• Ability to follow instructions and work standards.
• Communication skills to exchange simple information.
• Practical knowledge of Microsoft Office tools. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a curious mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

What we can offer you:

• Open and innovative work environment
• Regional and international development opportunities in a growing company
• Wide range of internal and external training possibilities
• CBRE GWS as a global player in the service sector with renowned clients from a multinational environment
• Good framework conditions, such as at least five weeks of vacation, 40 hours per week, as well as an attractive pension fund.

Contact: CBRE GWS GmbH, Edwin Murray, Talent Acquisition Partner +41 79 501 50 93

We look forward to receiving your application!