Secretary at the Main Operating Room Reception

Administration

Secretary at the main operating room reception

The main operating room of the CHUV is looking for a unit secretary at an 80% activity rate, for a permanent contract starting January 1, 2026.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a leading role in the fields of care, research, and education.

The operating room is part of the Department of Interdisciplinary Centers (DCI), which includes several technical platforms, as well as the Emergency Service, Pharmacy Service, and Adult Intensive Care Service.

The main operating room of the CHUV includes 16 operating rooms, as well as an adult and pediatric recovery room. It is a multidisciplinary technical platform welcoming patients requiring surgical intervention. Each day, 14 rooms are open for scheduled interventions, 2 rooms are reserved for emergencies.

Mission

• You participate in the planning of operations under the delegation of the head and coordinator of the operating room, making necessary changes and informing the teams
• You handle the administrative tasks of the secretariat: organizing meetings, drafting minutes, managing mail, emails, and the telephone switchboard
• You welcome patients, visitors, and service professionals, and organize site visits
• You update various types of documents, lists, and the operating room intranet site
• You ensure communication between internal partners and operating room stakeholders.

Profile

• You hold a commercial employee CFC or a medical secretary diploma, with at least two years of experience in the medical field
• You have a good knowledge of medical terminology and master common computer tools (knowledge of Soarian and Axya is an asset)
• You are recognized for your sense of service and hospitality, your writing skills, and excellent spelling
• You are an organized, proactive, smiling person comfortable with multitasking
• You enjoy working in a multidisciplinary environment and are motivated to invest yourself in your duties
• Wearing operating room attire is not a barrier for you.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs. Anouchka Micolis, DRHD, phone: 021 314 17 24

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

The CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We thank placement agencies in advance to note that applications submitted by them directly on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.