Office Coordinator (m/f/d) - Munich, Germany
hosco.
Barcelona
Key information
- Publication date:25 November 2025
- Workload:100%
- Contract type:Permanent position
- Place of work:Barcelona
Job summary
At Ruby, personality matters and we groove better together! Join a creative workspace.
Tasks
- Be the first point of contact for office management and guests.
- Ensure smooth operation of administrative tasks and communications.
- Organize team events and manage workspace cleanliness and order.
Skills
- Experience in hospitality or office management is required.
- Strong organizational skills and a hands-on mentality are essential.
- Fluent in German and English, proficient in MS Office.
Is this helpful?
Hey Sunshine,
you think stuffy and old offices are a thing of the past and that work should be comfortable, flexible, and full of creative inspiration? You believe your workplace should be a place with character and soul, where new ideas come to life? Then you are the missing olive in our martini, the missing melody in our music, and the heartbeat of our Ruby Leo Workspace.
We are a rapidly growing hospitality group with existing hotels and workspaces in the most exciting locations in Europe and many more projects under construction. We are taking new paths with our Lean Luxury philosophy, creating a contemporary and affordable form of luxury. We bring this into our workspaces through flexibly bookable and inspiring workplaces in central locations as well as high-quality equipment.
Join us and make it your own story.
With us, you are guaranteed not to be bored, because you:
* Are the first point of contact at reception for all office management topics as well as for property management, external service companies, external partners, and guests, and are responsible for their greeting and hospitality
* Ensure the smooth running of all operational and administrative tasks, answer calls, and are responsible for receiving, distributing, and sending mail
* Are the internal contact person for our Corporate Office, organize team events such as get-togethers, after works, and anniversaries at Leo
* Take care of ordering including invoice and delivery note control, their digital archiving, as well as monthly inventories
* Ensure cleanliness, order, and maintenance throughout the workspace, organize public areas, take on everyday smaller cleaning tasks, and regularly stock our coffee kitchen and vending machine
* Take over onboarding of new tenants, manage and organize parking tickets and key cards
* Are responsible for the preparation and follow-up of conferences and meetings as well as their support (especially for Ruby internal events)
* Work closely with the sales department and support it, for example, by maintaining files or preparing offer and contract documents
We have been waiting for you because you:
* Have already gained exciting experience in hospitality/restaurant or in office management/coworking - maybe even abroad
* Enthusiastically pitch in with a pronounced hands-on mentality
* Enrich the team with your positive and warm charisma, confident appearance, and empathetic interaction with guests and colleagues
* Recognize needs and support our tenants and internal employees with advice and assistance
* Are a true organizational talent, master multitasking with ease, and handle conflicts professionally and solution-oriented
* Think sustainably and bring great ideas to find more environmentally friendly alternatives, conserve resources, and avoid waste
* Count independent and responsible work among your strengths and always find a solution with your communication skills, even in difficult situations
* Are fluent in German and English, both spoken and written, and are familiar with common MS Office programs
What's in for you? This is how we groove:
Ruby, Ruby, Ruby
* Your style, your laughter, your ideas - Bring your personality to work. Maybe with a new tattoo, piercing, or a new hair color?
* We prefer to connect informally - may we introduce: Michael, founder of Ruby
* Better together - at work, at team events, or simply because it's Monday 😉
'Cause I'm having a good time
* Less work, same money - full-time means 35 hours with us and every hour counts
* No more excuses - we support your sports program
* LEGEN…wait for it…DARY Staff Rates - for you and your travel buddy
Money, Money, Money
* Sip, snack, repeat - with your Ruby F&B credit
* No matter how you get to work - a mobility allowance is on top
* Take it to the next level - secure extra cash through talent scouting
Ain't no mountain high enough
* Level up your game - with training, coaching, and mentoring you have the chance to grow as much as Ruby grows
* Innovation is part of our DNA - Lean Luxury, paperless, cashless, … you name it
Where have you been so long?
Daily business? Not with us. Whether you have an eye for detail or want to take new paths with your creative and innovative nature, whether you are tech-savvy or numbers are your passion - at Ruby you will surely soon find your place. We are constantly looking for extraordinary characters and passionate team players.
Instead of perfect resumes, we value great personalities who help us shape hotels and workspaces with heart and soul. Whatever your passion is: come to us and write your own story with Ruby.
Diversity, Equity & Inclusion
We believe that...
...you can love whoever you want
...you should decide whether and with which pronouns you want to be addressed
...you can be proud of your origin and culture
...you don't have to justify your religion or worldview
...you are good just the way you are and make our team and Ruby's diversity unique
We cannot tolerate: -isms
Racism, sexism, heterosexism, antisemitism, and all other such -isms are not tolerated with us.
If you want to know what to expect, listen to the story of Paul from our Brand Events team. You can find more Ruby stories here:
www.ruby-hotels.com/stories
Get to know our People & Culture Team
Any questions about our pitch? Then contact us at jobs@ruby-hotels.com or +49 89 125 095 220.
Your Ruby Recruitment Team
