Executive Assistant

About the job

The University of Applied Sciences for Business Freiburg (HEG-FR) is a member of the University of Applied Sciences Western Switzerland (HES-SO) and offers bilingual and trilingual Bachelor's and Master's degree programs. 

Tasks and Areas of Responsibility

• Supporting the management in the administrative, organizational, and communicative handling of their activities as well as ensuring the smooth operation of the executive secretariat through efficient, confidential, and reliable support
• Managing administrative and organizational tasks (managing the director's calendar, preparing meetings and discussions, room reservations, creating agendas)
• Creating schedules and gathering the information required for decisions
• Handling correspondence (managing incoming and outgoing mail and email traffic, creating and revising letters, minutes, reports, and other official documents)
• Organizing academic and institutional events at the initiative of the management as well as strategy meetings of HSW-FR and internal events (e.g., staff party)
• Ensuring the organization of logistics for events and meetings as well as hosting visitors
• Contributing to the development of internal and external communication measures (announcements, information events)

Your Profile

• Federal diploma as an executive assistant or training/professional experience at an equivalent level
• Proven professional experience in comparable positions
• Organizational skills and sensitivity to educational issues
• Service orientation, flexibility, teamwork, independence, and initiative
• Excellent knowledge of MS Office programs and interest in learning new systems
• Proficiency in French, with excellent knowledge of German; English skills are an advantage.

Additional Information

• Employment rate: 60% to 80%
• Contact: Pascal Wild, Director, Email: pascal.wild@hefr.ch
• Start date: June 1, 2026, or by agreement
• Application deadline: May 7, 2026

Are you interested? We look forward to receiving your complete application dossier (cover letter, CV, diplomas, work certificates). Please click on "Apply" below and send us your documents.