Administrative and Logistics Coordinator of the 12-month Fixed-term Reform Program

Introduction

A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.

https://go.unil.ch/srh

Presentation

UNIL's School of Medicine trains about 245 future doctors each year in Lausanne and relies on more than 1,000 teachers as well as a large network of institutional partners including CHUV, Unisanté, private practices, and several hospitals in the French-speaking region. The School comprises about forty staff members distributed across four units: the Teaching Office, the Clinical Skills Unit, the Learning Assessment Unit, and the Medical Pedagogy Unit. Its mission is to ensure the quality, continuity, and innovation of the undergraduate medical curriculum while supporting students and teachers in their daily work.

To complete its team, the School of Medicine of the Faculty of Biology and Medicine is looking for a:

Administrative and Logistics Coordinator of the Reform Program

of the Master in Medicine

50% rate – 12-month fixed-term contract renewable

This position is aimed at a person who enjoys teamwork and the academic environment, wishing to contribute to the implementation of a major curricular reform and its daily coordination.

Job-related information

Start date: immediately or to be agreed

Contract duration: 12-month fixed-term (renewable)

Activity rate: 50%

Workplace: Bugnon UNIL-CHUV site, César-Roux 19 - Lausanne

Your activities

This position is at the heart of a reform program of part of the medical training (Master) comprising 14 projects divided into five strategic axes. The new curriculum is planned to come into effect as early as the 2028 academic year. The hired person will play a key role in supporting the operational implementation of the program: administrative and logistical organization, rigorous management of information and documents, support for internal communication, and support for the continuous evaluation of the program. They will play a pivotal role in facilitating coordination between project leaders, program managers, and the many internal and external stakeholders.

Your activities:

• Ensure the administrative and logistical organization of activities related to the reform of the Master in Medicine (organizing sessions, drafting minutes, etc.),
• Structure and maintain document management related to the reform,
• Ensure internal communication and structured circulation of information among stakeholders,
• Contribute to the collection, structuring, and formatting of data necessary for the evaluation of the reform,
• Autonomously handle transversal administrative tasks, relieving School staff involved in the projects.

Your profile

• Commercial employee CFC or equivalent training,
• Minimum 5 years of experience in secretarial work, administration, or file management,
• Excellent organizational skills, strong sense of planning, precision, rigor, and strict respect of deadlines,
• Perfect mastery of French (oral and written), very good writing skills and impeccable spelling,
• Service-oriented, excellent interpersonal skills, ability to work in a team, diplomacy, and discretion,
• Very good mastery of common office tools (Microsoft 365, document management),
• Knowledge of academic functioning: an asset.

Your benefits

A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities, and other benefits to discover.

More information at www.unil.ch/carrieres

For further information

Mr.

Yusuke Takeuchi

Head of the Medical Pedagogy Unit

021 692 50 25

Your application file

Application deadline: 25.02.2026

We invite you to send us your complete application file in Word or PDF format.
Only applications submitted through this site will be considered. 

Thank you for your understanding.

Job description

Click here to view the job description

Remarks

Levels 1 to 12:

UNIL is committed to:
•    Equality, diversity, and inclusion within its community;
•    Guaranteeing an open, respectful environment conducive to fulfillment;
•    Offering working conditions favorable to the reconciliation of different spheres of life.

unil.ch/egalite
unil.ch/familles

Levels 13 and above:

UNIL is committed to:
•    Equality, diversity, and inclusion within its community;
•    Guaranteeing an open, respectful environment conducive to fulfillment;
•    Offering working conditions favorable to the reconciliation of different spheres of life.

To increase the number of women in management positions, female applications are particularly encouraged.

unil.ch/egalite
unil.ch/familles