Department Assistant (m/f/d) - 60% (Working days: Mon, Tue, Thu or Mon, Tue, Wed)<br/>Start on November 1, 2025 or by arrangement
Eidgenössisches Institut für Geistiges Eigentum
Bern
Key information
- Publication date:22 August 2025
- Workload:60%
- Contract type:Permanent position
- Place of work:Bern
Job summary
The Federal Institute of Intellectual Property is the hub for patents, trademarks, and copyrights. Join us for a dynamic work environment and great benefits!
Tasks
- You'll categorize and prioritize incoming requests efficiently.
- Communicate fluently in German, French, and English, both verbally and in writing.
- Assist in organizing meetings, travel, and logistics for the department.
Skills
- You need a completed commercial education and relevant experience.
- Proficiency in MS Office and digital tools is essential.
- You must be service-oriented, proactive, and a team player.
Is this helpful?
The Swiss Federal Institute of Intellectual Property is the federal government's central point of contact for patents, trademarks, geographical indications, design protection, and copyright. We support innovators and creatives in turning their ideas into value, thereby promoting innovation, competitiveness, cultural diversity, and social progress. Under the label ip-search, we also offer worldwide patent searches.
More information about the tasks of the IPI and our attractive employment conditions can be found at www.ige.ch .
In the Department of Law & International Affairs, everything revolves around the further development of intellectual property law - both nationally and internationally. As an indispensable member of the department secretariat, you are the central point of contact and support our specialists in all administrative and organizational matters.
Department Assistant (m/f/d)
What to expect with us
What to expect with us
- You review, categorize, and prioritize incoming orders
- Whether email, letter, or call – you communicate confidently in German, French, and English
- You handle correspondence including proofreading and editing written texts
- You record, register, and monitor political matters and ensure smooth allocation to the correct contacts
- You organize travel, meetings, video conferences, and international receptions
- You are responsible for room planning and logistics within the department
- You support our director and her deputy with administrative tasks
- You flexibly cover for team members in the secretariat pool
What makes you successful
What makes you successful
- A completed commercial apprenticeship and several years of experience - ideally in a secretarial or administrative role
- French as a native language - and very good German and English skills, both spoken and written
- You are digitally proficient and work confidently with MS Office & Co
- You work independently, structured, precisely, and solution-oriented
- You are service-oriented, proactive, and think ahead
- You enjoy teamwork, are resilient, and flexible
Your contact
Ms. Tanja Anthamatten
HR Consultant and Responsible for Talent Development
Phone 031 377 70 17
Email jobs@ipi.ch
About us
The Swiss Federal Institute of Intellectual Property is the federal government's central point of contact for patents, trademarks, geographical indications, design protection, and copyright. We support innovators and creatives in turning their ideas into value, thereby promoting innovation, competitiveness, cultural diversity, and social progress. Under the label ip-search, we also offer worldwide patent searches.
More information about the tasks of the IPI and our attractive employment conditions can be found at www.ige.ch .
