Administrative Clerk 40-50 %
Universität Bern
Bern
Key information
- Publication date:18 September 2025
- Workload:40 – 50%
- Place of work:Bern
Job summary
Join the University of Bern as an Administrative Assistant. This role offers a supportive work environment and opportunities for growth.
Tasks
- Manage the secretariat and support department directors.
- Handle HR admin tasks like hiring and payroll oversight.
- Coordinate events and assist with project administration.
Skills
- Commercial training or equivalent with relevant experience.
- Proficient in IT tools like MS Office and SAP.
- Strong organizational skills and team collaboration.
Is this helpful?
At the Institute of Art History of the University of Bern, a position as
Administrative Clerk
with an employment rate of 40-50%, initially limited to one year, is to be filled immediately or by arrangement. During this year, you will be trained in all areas by the head of the secretariat.
What to expect:
You will support the department directors in all administrative matters. You are an organizational talent, handle the tasks carefully and on time, and know how to set priorities. You enjoy a hub function as well as support and coordination tasks and keep a cool head even in hectic times.
Your main tasks after training:
- Management of the secretariat
- Administrative tasks in the area of personnel administration, e.g. preparation of hires, absence, time and salary control, and quality management (IKS)
- Budgeting, management and administration of operating and third-party funds, accounts receivable and accounts payable workflow, trend calculation
- Correspondence, telephone duty and handling of daily business
- Organization and coordination of events, support in project administration, occupational safety (KOPAS)
Requirements:
- Completed commercial or equivalent training, several years of professional experience preferably in university administration
- Proficient use of IT tools (MS Office, SAP, etc.)
- High professional and social competence, ability to work in a team
- Very good self-organization and a high degree of responsibility
- Precise and reliable way of working
- Very good German and English skills
- Enjoyment of minute-taking
We offer:
- Versatile and interesting area of responsibility in a friendly team with modern infrastructure
- Attractive workplace in the center of the city of Bern
- Employment conditions according to the personnel regulations of the canton of Bern
- For the position limited until 31.12.2026, there is an option for extension and at the end of 2026 for conversion into a permanent position with an employment rate of 80-100%
Application and contact
Have we aroused your interest? Then we look forward to receiving your complete application documents. We look forward to meeting you!
For questions, Nadia Wipfli, head of the secretariat, is available at the phone number +41 31 684 47 28.
Please send your application in a PDF with the usual documents (cover letter, detailed CV with employment dates in months and years, certificates, diplomas) electronically by October 15, 2025 to nadia.wipfli@unibe.ch.
